Project Coordinator supporting the Project Manager with planning and executing projects related to AI and deep learning sectors. Responsibilities include coordinating meetings, documentation and client communication in a hybrid work environment.
About the role
- Entry-level Project Manager at Ipsos coordinating qualitative market research projects. This role offers hands-on experience in project management with potential long-term opportunities.
Responsibilities
- Assists in developing project cost estimates by sourcing and evaluating quotes from facilities, recruiters, and other vendors
- Supports creation of pricing proposals based on project specifications, methodology requirements, and client budget parameters
- Maintains and updates vendor/supplier database with current pricing and contact information to support efficient proposal development
- Collaborates with research leads to ensure proposals are competitive and feasible
- Initiates, organizes and executes fielding of qualitative market research projects with direction and oversight from project team
- Builds detailed project plans including all specifications for recruiting, in-person or virtual logistics, budget, suppliers and confirms plans with project team
- Selects suppliers with guidance from research team and oversees vendor relationship throughout project
- Supports on screener design and works with recruitment vendor to execute the project
- Communicates daily with vendors and project team to provide ongoing communication and updates
- Tracks project financials throughout the project lifecycle, including monitoring actual costs against budget, reviewing vendor invoices for accuracy, reconciling discrepancies, and following up on outstanding invoices to ensure timely payment
- Maintains project documentation for audit and replication purposes
Requirements
- BA/BS in Marketing or related field required; coursework or certification in project management principles is ideal. Recent graduates encouraged to apply.
- Experience developing cost estimates and sourcing vendor pricing preferred
- Demonstrate ability managing multiple tasks simultaneously with high levels of detail in a fast-paced environment
- Collaborative and team-oriented – ability to work effectively with internal operations, research teams, clients, and vendors to identify needs, ensure clear understanding, and translate those needs into successful project outcomes
- General numeric aptitude/ financial skills – able to work with costing models and manage to details of project specifications
- Problem Solving orientation – experience managing through problems in terms of pinpointing issues and form solutions
- Detail Orientation – ability to balance overall project goals with multitude of logistics requirements, key milestones and task coordination
- Strong oral/written communication skills – able to understand/interpret, clarify and confirm others' communications/requests
- Proficient in MS Office (esp. Word and Excel)
Benefits
- Generous PTO
- Healthcare plans
- Wellness benefits
- Flexible workplace policy
- Career Development
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