Project Manager leading Stormwater planning efforts for City of Hamilton. Ensuring compliance with city, provincial, and federal guidelines in project delivery.
About the role
- Project Administrator supporting engineering project documentation and coordination at multidisciplinary firm Halyard. Collaborating with project managers and ensuring deliverables are met through efficient communication and document control.
Responsibilities
- Provide general administrative support to the project managers and project coordinators including scheduling meetings, taking meeting minutes, organizing travel, and other administrative tasks, as required.
- Coordinate project document control by maintaining the document register, managing document filing on SharePoint, preparing, and issuing documents both internally and to Clients and Vendors, as required.
- Facilitate communications between project team members, stakeholders, and other relevant parties under the direction of the project manager, discipline leads, and/or the project coordinator.
- Assist in the development and maintenance of project documentation, including deliverables lists, technical documents, meeting minutes, reports, and other relevant files.
- Develop, reformat, and professionalize documents and templates, some of a highly confidential/sensitive nature, with high degree of speed and accuracy.
- Assist with proposals, as required.
- Assist with document standards, marketing, and business development activities, as required.
Requirements
- At least 2–3 years of experience in business administration, administrative or project support, or a comparable role.
- Background in engineering, consulting, or the mining and minerals processing sector is an asset.
- Strong capability in creating and formatting professional business documents, with advanced proficiency in editing materials using Microsoft Word, PowerPoint, and Excel.
- Exceptionally organized and detail‑focused, with strong time‑management abilities and the capacity to manage multiple responsibilities while effectively prioritizing workload.
- Skilled in Microsoft Office tools including SharePoint, OneDrive, Outlook, Teams, and core Office applications (Word, Excel, PowerPoint, etc.).
- Demonstrates a strong interest and aptitude for adopting new technologies.
- Familiar with formal document formatting standards, as well as filing and tracking procedures.
- Able to handle sensitive and confidential information with professionalism and discretion.
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