Project Administrator supporting engineering project documentation and coordination at multidisciplinary firm Halyard. Collaborating with project managers and ensuring deliverables are met through efficient communication and document control.
Responsibilities
Provide general administrative support to the project managers and project coordinators including scheduling meetings, taking meeting minutes, organizing travel, and other administrative tasks, as required.
Coordinate project document control by maintaining the document register, managing document filing on SharePoint, preparing, and issuing documents both internally and to Clients and Vendors, as required.
Facilitate communications between project team members, stakeholders, and other relevant parties under the direction of the project manager, discipline leads, and/or the project coordinator.
Assist in the development and maintenance of project documentation, including deliverables lists, technical documents, meeting minutes, reports, and other relevant files.
Develop, reformat, and professionalize documents and templates, some of a highly confidential/sensitive nature, with high degree of speed and accuracy.
Assist with proposals, as required.
Assist with document standards, marketing, and business development activities, as required.
Requirements
At least 2–3 years of experience in business administration, administrative or project support, or a comparable role.
Background in engineering, consulting, or the mining and minerals processing sector is an asset.
Strong capability in creating and formatting professional business documents, with advanced proficiency in editing materials using Microsoft Word, PowerPoint, and Excel.
Exceptionally organized and detail‑focused, with strong time‑management abilities and the capacity to manage multiple responsibilities while effectively prioritizing workload.
Skilled in Microsoft Office tools including SharePoint, OneDrive, Outlook, Teams, and core Office applications (Word, Excel, PowerPoint, etc.).
Demonstrates a strong interest and aptitude for adopting new technologies.
Familiar with formal document formatting standards, as well as filing and tracking procedures.
Able to handle sensitive and confidential information with professionalism and discretion.
Senior Project Manager / Leader needed for a hybrid contract with Ontario's Ministry of Public and Business Service Delivery and Procurement. Must have 10+ years PM experience and PMBOK knowledge.
Project Manager overseeing client implementation projects at Scientific Games, a leader in lottery and gaming technology. Requires collaboration with clients and internal teams to deliver successful implementation projects.
Project Manager responsible for managing strategic integration projects at Aviso Wealth. Ensuring project compliance and facilitating collaboration between stakeholders in the organization.
Senior Project Manager in Corporate Real Estate leading execution of real estate projects. Managing stakeholders, financial performance, and delivering workplace experiences across multiple geographies.
Design Project Manager leading complex data center projects at Ehvert Inc. Responsible for multidisciplinary team management and project execution excellence in a high - tech industry.
Project Control Officer managing project scopes, budgets, and timelines for Desjardins. Collaborating with project teams to ensure objectives are met on time and within budget.
Project Manager managing 3D and tech art outsourcing projects for Envar Studio. Leading teams in a remote setting, ensuring quality and timely deliveries on multiple projects.
Project Coordinator managing successful construction projects at PCL Constructors Canada. Collaborating with project managers and engineers to ensure project delivery from planning through execution.