Project Administrator supporting project setup, closeout, compliance, and document control at Maven. Helping deliver essential power, water, gas, and infrastructure projects across Western and Northern Canada.
About the role
- Project Coordinator in Stantec's Buildings team in Vancouver office. Managing projects, budgets, and communications within a collaborative environment.
Responsibilities
- Conduct cost, schedule and document management functions on project(s). As Project Coordinator, you will be required to develop, track and update, cost forecasts; maintain and update project cost reports; develop and update project schedules; support procurement; and maintain document management systems through all phases of the project.
- Deliver day-to-day project tracking and communications with the clients, project teams, and other project stakeholders.
- Prepare and distribute project correspondence and meeting notes.
- Review, monitor and record all contracts, invoices, change orders and payments to all contractors, consultants, and equipment vendors.
- Support the preparation of regular Progress Reports (internal and external).
- Participate and coordinate project team activities and interact effectively with clients, Contractors, Architects, Engineers, Project Managers, and other consultants or stakeholders.
- Coordinate and participate in proposal writing and business development activities.
- Assist with organizing and coordinating team building activities such as social events and office team meetings.
- Supports project quality control by maintaining Quality Management plans, coordinating reviews and ensuring accuracy and compliance of drawings, documents, and submissions through checks, coordination, and quality review oversight.
- Maintains the Risk Register, coordinates risk identification activities, and monitors updates throughout the project lifecycle.
Requirements
- Bachelor's degree or technical diploma in a related field.
- 1-3 years of related experience; or an equivalent combination of education and experience.
- Acquired project management experience through on-the job consulting projects
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