Faculty administrative assistant supporting the University of Alberta’s Education faculty. Coordinating executive support, academic hiring, programs, events, and Dean’s Office projects.
About the role
- Administrative Assistant providing operational support and recruiting assistance for WIN's Canadian field sales.
Responsibilities
- Provide day to day administrative support to Operations and leadership
- Maintain trackers, spreadsheets, and records with accuracy
- Prepare documents, correspondence, and weekly summaries
- Coordinate scheduling, meetings, and calendars
- Manage email and follow ups, and keep tasks moving to completion
- Keep files and records organized and easy to find
- Coordinate with Team Leads and field staff on routine matters
- Review incoming applications and resumes when hiring is active
- Conduct pre-screening phone interviews to assess fit and availability
- Schedule qualified candidates for interviews with Team Leads and hiring managers
- Keep the applicant tracking system current and accurate
- Monitor applicant flow across job boards and flag drops or gaps early
Requirements
- Available full time, including evenings and weekends (required for all applicants)
- Legally able to work in Canada
- Strong organization and attention to detail
- Clear phone manner and clear written communication
- Comfortable with spreadsheets, email, and learning new software
- Reliable and self directed, able to manage several priorities at once
- Assets (Not Required): Previous administrative, coordination, or office support experience
- Assets (Not Required): Recruiting, customer service, or call center experience
- Assets (Not Required): Familiarity with tools such as applicant tracking systems and spreadsheets
Benefits
- Full time, permanent role at 19.50 per hour plus on target earnings (OTE)
- Hybrid setup that is mostly virtual
- Clear targets and a defined path to grow into recruiting or operations
- Training and ongoing support from an experienced operations team
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