Proposal Coordinator developing RFP and client - qualification documents for GFL Environmental, a diversified environmental services provider. Coordinating deadline - sensitive proposals with Sales and Operations teams.
About the role
- Proposal Coordinator supporting PayByPhone’s parking-payment technology bid process. Coordinating bids, proposals, approvals, and sales-team materials from identification through submission.
Responsibilities
- Support the company’s bid process from identification through submission and pre-award negotiations
- Analyze bid requirements
- Learn and use software tools such as MS Office, Salesforce, and Responsive
- Write and edit documents for readability, consistency, appropriate tone, company capabilities, sector knowledge, management approach, and past performance
- Help assemble bids demonstrating product benefits and responding accurately to bid requirements within stipulated time frames
- Track bid responses and evaluations
- Obtain approvals by reviewing proposals with key providers and project managers
- Help develop processes, assets, and resources for successful bid submissions
- Participate in bid/no-bid reviews with the Bid Manager and sales team
- Conduct win/loss reviews
- Assist the Bid Manager in updating the Responsive Answer Library
- Work with Marketing to curate bespoke materials for bid responses
- Manage Commercial Team Confluence content related to the bid process
- Complete Commercial Team special projects assigned by the Managing Director, NA
Requirements
- 1–3 years' experience in administrative/coordination activities
- Experience in bid coordination-related activities is an asset
- Post-secondary degree is an asset but not required
- Experience working in a fast-paced, rapidly changing environment
- Experience gathering information for reports
- Ability to gather information accurately and quickly from multiple sources
- Experience with daily high-volume outbound calling and emailing activities
- Experience in a similar software development environment is highly regarded
- Experience working in Responsive is an asset
- Experience generating Salesforce reports is an asset
- Proven ability to learn new software programs quickly
- Intermediate proficiency in Excel and PowerPoint
- Advanced Google research skills
- Prior experience using Salesforce or other CRM
Benefits
- 4 weeks of vacation per year for all full-time employees
- Up to 3 weeks of work from anywhere per year, subject to business needs and manager approval
- 5 personal days annually
- Paid sick days
- Comprehensive medical and dental coverage for all full-time employees
- Employee Assistance Program (EAP)
- Professional development, continuous learning, and career progression opportunities
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Degree requirement
No Education Requirement
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