About the role

Project Coordinator supporting medical communications projects for Red Nucleus, a life sciences learning and advisory provider. Tracking timelines, documentation, MLR reviews, and client deliverables.

Responsibilities

Support coordination and administration of medical communications projects from initiation through closeout
Create, maintain, and update project tasks, timelines, and milestones in the agency project management system
Keep project information current throughout each project lifecycle
Assist with project setup, including timelines aligned to scopes of work and billing schedules
Support resource booking through assignment and scheduling of hours across project tasks
Prepare and maintain internal and client status reports for senior team review
Assist with scheduling and coordination of internal and client status meetings, including agendas and recaps
Support the medical/regulatory/legal (MLR) review process through document submission, tracking, and follow-up
Maintain organized project documentation and historical records according to agency SOPs
Track and allocate project-related expenses
Assist with data entry and maintenance in publication databases and agency management systems
Assist with audits, invoicing support, and revenue reporting
Communicate with internal teams and promptly escalate issues or risks
Participate in client meetings and programs as needed, supporting senior team members and attending onsite when required
Perform other project coordination and administrative duties as assigned

Bachelor’s degree required, or equivalent related industry experience
1–2 years of experience in project coordination, project management, or a related administrative role
Prior experience in a medical communications, agency, consulting, or professional services environment preferred
Exposure to project management tools and systems strongly preferred
Foundational understanding of project coordination practices and workflows
Strong organizational and administrative skills with high attention to detail
Ability to manage multiple tasks and deadlines in a fast-paced environment
Excellent written, verbal, and interpersonal communication skills
Ability to follow established processes while learning when and how to escalate issues
Strong time-management and prioritization skills
Proactive, solutions-oriented mindset with willingness to learn and grow
Ability to collaborate effectively with cross-functional internal teams
Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
Familiarity with project management tools and document submission systems preferred
Professionalism, integrity, and composure under pressure
Willingness to travel occasionally (<10%) to support client programs