Virtual Assistant providing administrative support and coordinating schedules for Vena Solutions. Managing communications and documentation in a remote work environment.
About the role
- Executive Assistant supporting CEO at a fast-growing AI company. Managing schedules and communications across time zones with high-level professionalism and confidentiality.
Responsibilities
- Provide high-level administrative support to a senior executive
- Manage complex calendars, schedule meetings, and coordinate across multiple time zones
- Handle email management, prioritize communications, and draft professional correspondence
- Coordinate internal and external meetings, including preparing agendas, documents, and follow-ups
- Arrange domestic and international travel, including flights, accommodations, and itineraries
- Support meeting preparation, take notes, and track action items
- Liaise with internal teams, external partners, and stakeholders on behalf of the executive
- Maintain organized records, documents, and reports
- Assist with special projects, research, and operational tasks as required
- Ensure smooth day-to-day operations by anticipating needs and proactively solving problems
Requirements
- 5+ years of experience as an Executive Assistant supporting an executive
- Excellent written and verbal communication skills in English
- Strong organizational and time-management skills
- Ability to manage confidential information with discretion
- Experience coordinating across international time zones
- Proficiency with tools such as Google Workspace, Slack, Zoom, and calendar management systems
- Strong attention to detail and ability to prioritize tasks effectively
- Comfortable working in a fast-paced, startup environment
Benefits
- Opportunity to work closely with senior leadership
- Exposure to a fast-growing global AdTech company
- Dynamic and collaborative work environment
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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