About the role

Advancement Records Manager at the University of Alberta, supporting its alumni and donor programs. Governing data quality, privacy compliance, systems, and records management.

Responsibilities

Lead strategic data governance and digital records management for the Development and Alumni Relations portfolio
Maintain the integrity, accuracy, and completeness of alumni and donor biographical data
Establish data governance frameworks, controls, standards, and quality criteria with stakeholders
Provide guidance on data planning, collection, stewardship, and quality assurance
Lead privacy, access, and information security compliance activities
Oversee access request processes and breach response activities
Partner with Privacy and Security offices on software and system compliance requirements
Manage Privacy Impact Assessments and related documentation for the Advance ERP system
Lead unit operations, strategic priority setting, resource planning, and budget oversight
Serve as functional subject-matter expert for the Advance system biographical module
Direct system development, data integrity, performance reporting, workflow optimization, and continuous improvement
Lead, coach, and manage the Advancement Records team, including workforce planning, recruitment, performance management, professional development, workload management, and conflict resolution

Bachelor's degree in a related field is required
An equivalent combination of education and experience will be considered
Five to seven years of information management, data management and technology experience, preferably in higher education or another non-profit institution with a fundraising unit
Comprehensive knowledge of records, information and data management and associated policies, processes, procedures, standards, acts and legislation
Knowledge and experience interpreting and applying POPA/ATIA
IAPP or CIPP certification is preferred
Demonstrated competency in relational database management, systems development, database concepts and report development
Knowledge of current and innovative records and information management trends and technologies, specifically EDRMS or records management software
Program leadership experience to maximize team performance and manage resources
High proficiency in listening, writing and verbal communication
Ability to challenge requirements and negotiate solutions to address organizational needs
Experience managing vendor relationships and building and maintaining collaborative stakeholder relations with internal and external stakeholders at all levels