About the role

Research coordinator supporting University of Alberta dentistry research grants, compliance, and project administration. Coordinating funding, committees, reporting, events, and trainee initiatives.

Responsibilities

Identify targeted internal and external funding opportunities and share them with faculty and trainees
Support principal investigators with grant writing, editing, budget development, and full application assembly
Ensure compliance with UAPPOL, REB/ARISE, HIA, Tri‑Agency guidelines, EDI‑D, and Research Data Management requirements
Track project timelines, KPIs, publications, and research outputs using digital project management tools
Liaise with RSO, VPRI, Tri‑Agency sponsors, Alberta Innovates, and external partners
Coordinate research meetings, agendas, action items, and follow-ups
Support knowledge mobilization through seminar series, abstracts, and research dissemination
Manage internal grants, endowments, seed funding programs, and applicant intake
Coordinate adjudication committees, scoring rubrics, reviewer logistics, and award notifications
Support departmental research committees with agendas, minutes, and governance documentation
Deliver onboarding for new investigators and connect them to University of Alberta research resources
Maintain databases of grants, awards, publications, and trainee participation for accreditation and annual reporting
Coordinate research events, symposiums, workshops, and guest speaker sessions
Create and maintain research web content and collaborate with FoMD Communications on newsletters and public engagement

A Bachelor’s degree in a relevant scientific, health, or research administration field is required
A Master’s degree is desirable
An equivalent combination of education and progressive experience will be considered
3–5 years of progressive experience in academic research administration or project coordination
Strong understanding of health sciences research, ethics systems (ARISE/REB), HIA, and Tri‑Agency mandates (EDI‑D, RDM)
High proficiency with academic databases (PubMed, Scopus, Web of Science) and research metrics
Skilled with Microsoft 365, Google Workspace, project management tools (Asana, Trello, Monday.com), and virtual collaboration platforms
Ability to synthesize complex data into clear, actionable insights
Demonstrated expertise supporting pre‑ and post‑award grant processes
Exceptional organization and ability to manage multiple deadlines across diverse projects
Excellent written and verbal communication skills for grant editing, governance documentation, and web content
Strong interpersonal skills and ability to work with faculty, trainees, institutional leaders, and external sponsors
Resume and cover letter required

Comprehensive benefits package
Collective agreement terms and conditions between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA)
Hybrid work arrangement with a mix of remote and in-person work