Administrative assistant supporting Desjardins management with documents, meetings, budgets, and internal administration. Hybrid Montréal role requiring advanced French and intermediate English.
UE
Project and Administrative Coordinator
Posted 3 weeks ago
About the role
- Project and administrative coordinator supporting pharmacy education, accreditation, and quality initiatives at the University of Toronto. Providing executive assistance and coordinating academic program operations.
Responsibilities
- Operate the Office of the Associate Dean, Academic (Education Office) and its portfolio effectively and efficiently
- Support academic programs at the Leslie Dan Faculty of Pharmacy, including program quality, program review, accreditation, and student conduct matters
- Provide executive assistance to the Associate Dean, Academic
- Plan and implement project phases
- Execute assigned tasks according to production schedules and project plans
- Research, analyze, and recommend solutions to project challenges
- Track and collect information on project progress
- Verify the accuracy of information in project documentation
- Coordinate project and strategic initiative tasks with stakeholders
- Maintain senior staff calendars
- Maintain course information on student information systems
Requirements
- Bachelor's Degree or acceptable combination of equivalent experience
- Minimum five years of experience providing project coordination and/or administrative support in a university environment
- Experience planning and coordinating Faculty- or Department-wide projects
- Experience with accreditation and/or quality assurance reviews is an asset
- Experience working effectively with internal and external stakeholders, including preceptors
- Experience maintaining course information on student information systems
- Experience with Concur or similar expense reimbursement platforms and submitting expense reimbursements
- Experience preparing contracts using defined criteria and templates
- Experience writing summary reports on programs and services
- Experience implementing plans and process improvements for administrative workflows
- Experience maintaining senior staff calendars
- Advanced proficiency with Microsoft 365 Office Suite, particularly Excel, Word, Planner, PowerPoint, Outlook, and SharePoint
- Excellent verbal and written interpersonal and communication skills
- Superb organizational, time management, problem-solving, and attention-to-detail skills
- Ability to balance multiple priorities and projects with conflicting deadlines
- Ability to work independently with initiative, discretion, and tact, and cooperatively in a team environment
- Ability to maintain a high level of confidentiality
Benefits
- Annual step progression within the pay scale
- Term position until October 2027
- Accessibility accommodations available throughout the application and hiring process
- Voluntary confidential diversity survey
- Inclusive and equitable workplace commitment
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