Co - op Assistant Project Coordinator supporting Maple Reinders’ ICI construction projects. Assisting with estimating, contract documentation, schedules, site coordination, and project safety.
About the role
- Senior Project Manager leading and coordinating cross-functional technology initiatives for Welltower's Yardi platform. Overseeing project management while supporting executive priorities for healthcare infrastructure.
Responsibilities
- Own end-to-end project management, including scope definition, due diligence, planning, execution, and closeout of projects tied to Yardi Voyager, CRM, EHR, P2P, and Maintenance IQ.
- Partner with Operations, Property Accounting, and Clinical/CRM teams to identify business needs and translate them into actionable project plans.
- Coordinate with Yardi, third-party consultants, and vendors to execute implementations, system enhancements, and custom configurations.
- Manage project budgets, track internal/external resource allocation, and provide updates to Finance and senior leadership.
- Lead stakeholder meetings, status reporting, and communication of risks, dependencies, and mitigation strategies.
- Ensure compliance with internal controls, SOX requirements, and data security standards during system implementations.
- Drive change management efforts including training programs, user communications, and adoption strategies.
- Oversee system testing, bug tracking, and resolution in partnership with technical teams.
- Monitor ROI of project deliverables using KPIs, dashboards, and user feedback, ensuring projects deliver measurable business value.
- Champion continuous improvement by standardizing processes, optimizing resident and operator journeys, and aligning workflows across modules.
- Act as a trusted advisor and key point of coordination for the VP, WBS Operator Success, helping to set priorities and manage executive initiatives.
Requirements
- 8+ years of project management or consulting experience in IT, Operations, Finance, or Healthcare.
- Experience supporting executives or leadership teams in a chief of staff or executive administrator capacity.
- Proven success leading cross-functional system implementations, preferably with Yardi or related healthcare/real estate platforms.
- Experience coordinating vendor resources and managing enterprise-scale projects in SOX-controlled environments.
- Seniors Housing, healthcare, or real estate industry experience strongly preferred.
- Strong project management skills with ability to manage portfolios of work across multiple systems and functions.
- Executive-level organizational and administrative capabilities, including managing priorities, communications, and initiatives for senior leadership.
- Solid understanding of Yardi (Voyager, CRM, EHR, P2P, Maintenance IQ) or similar enterprise systems.
- Familiarity with accounting, clinical workflow, CRM/resident journey, and maintenance best practices.
- Knowledge of project management methodologies (Agile, Waterfall, hybrid), change management, and process documentation.
- Excellent communication and interpersonal skills; ability to build consensus across diverse teams.
- Strong analytical and problem-solving skills with attention to detail.
Benefits
- Competitive Base Salary + Annual Bonus
- Generous Paid Time Off and Holidays
- Employee Stock Purchase Program – purchase shares at a 15% discount
- Employer-matching RRSP Program
- Tuition Assistance Program
- Comprehensive and progressive Medical/Dental/Vision options
- Professional Growth
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