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YG
Intergovernmental Affairs Operations Coordinator
Posted 2 months ago
About the role
- Intergovernmental Affairs Operations Coordinator at Yuułuʔiłʔatḥ Government providing operational and administrative support while coordinating intergovernmental initiatives. Ensuring efficient departmental processes and handling engagement activities.
Responsibilities
- Provide operational, administrative, and coordination support to the Intergovernmental Affairs Department
- Serve as the department's central coordination point
- Ensure incoming referrals, engagement requests, policy reviews, correspondence, and departmental priorities are organized, tracked, and directed to appropriate staff
- Support planning and delivery of intergovernmental initiatives while maintaining efficient departmental processes, records management, and administrative systems
- Coordinate and monitor the Intergovernmental Affairs shared inboxes
- Triage incoming referrals, consultation requests, policy reviews, funding opportunities, and correspondence
- Assign or route work to appropriate team member in consultation with the Director or Manager
- Maintain departmental work trackers and monitor deadlines
- Develop and maintain filing systems, records management practices, and document libraries
- Ensure departmental records are organized, accurate, and easily accessible
- Coordinate meetings with Indigenous governments, federal and provincial governments, local governments, agencies, and external partners
- Prepare meeting logistics, agendas, and supporting materials
- Track consultation timelines and engagement activities
- Coordinate meeting invitations, scheduling, and follow-up actions
- Maintain engagement databases and contact lists
- Provide administrative support to Director and Manager of Intergovernmental Affairs
- Prepare correspondence, meeting packages, presentations, and briefing materials
- Coordinate travel arrangements, accommodations, and event logistics
- Process invoices, purchase requests, and other departmental administrative requirements
- Support onboarding of new staff and maintenance of departmental templates and procedures
- Support implementation of departmental projects and strategic initiatives
- Coordinate information requests with internal departments
- Track project milestones and deliverables
- Assist in coordinating consultations, workshops, and community engagement activities
- Support procurement and contract administration where required
- Act as a liaison between the Intergovernmental Affairs Department and internal departments
- Coordinate information sharing across the organization
- Build positive working relationships with external governments and partner organizations
- Provide courteous, professional service to citizens, partners, and stakeholders
Requirements
- Diploma or Bachelor's degree in Public Administration, Business, Information Management, or related field
- Minimum 2+ years of experience in coordination, operations, or administrative support
- Strong organizational skills with proven attention to detail and accuracy
- Proficiency with Microsoft 365 (Excel, SharePoint, Teams) and records management tools
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