Administrative assistant supporting Desjardins management with documents, meetings, budgets, and internal administration. Hybrid Montréal role requiring advanced French and intermediate English.
About the role
- Gestionnaire de bureau soutenant les opérations d’une entreprise nord-américaine de gestion de palettes. Gestion des comptes, rapports, recrutement, service client et tâches administratives d’usine.
Responsibilities
- Respond promptly to customer inquiries and complaints by providing effective solutions
- Collaborate with management to establish and maintain customer and vendor accounts
- Participate in the hiring process for new employees alongside the recruiter and HR onboarding team
- Manage local accounts payable, including purchase orders, invoice verification, and communications with vendors and corporate accounting
- Manage local accounts receivable by ensuring accurate and timely invoice issuance
- Ensure compliance with company policies and safety regulations
- Prepare daily, weekly, and monthly operational reports, including payroll, production, shipping, and receiving
- Perform administrative tasks, including mail processing, answering calls, updating bulletin boards, and dispatching drivers
- Order and maintain office supplies, PPE, and first-aid inventory
- Support operations by planning and carrying out administrative projects
Requirements
- High school diploma or equivalent required
- Four-year university degree or 3–5 years of relevant experience preferred
- Excellent proficiency in Microsoft Office Suite
- Minimum of 2 years of experience in a customer service environment
- Ability to manage demanding deadlines
- Ability to work independently and manage time effectively
- Must be at least 18 years old
- Previous experience in manufacturing and/or transportation preferred
- Bilingual proficiency, including English, preferred
Benefits
- Competitive compensation
- Statutory holiday pay
- Referral bonuses
- Long-term advancement opportunities
- Paid time off
- Insurance plans (medical, dental, and vision)
- Savings plan with employer contributions (RRSP)
- Excellent team-oriented work environment
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