Administrative assistant supporting Desjardins management with documents, meetings, budgets, and internal administration. Hybrid Montréal role requiring advanced French and intermediate English.
About the role
- Gestionnaire de bureau soutenant les opérations d’une entreprise nord-américaine de gestion de palettes. Gestion des comptes, rapports, embauche, service client et administration d’usine.
Responsibilities
- Respond promptly and comprehensively to customer inquiries and complaints, providing effective solutions
- Collaborate with other members of management to establish and maintain customer and vendor accounts
- Participate in the entire hiring process for new employees in collaboration with the designated recruiter and the HR onboarding team
- Manage the local accounts payable (A/P) process, including creating purchase orders, verifying invoices, and communicating with local vendors and corporate accounting
- Manage the local accounts receivable (A/R) process, ensuring that all invoices are issued accurately and on time
- Ensure compliance with all company policies, as well as safety rules and regulations
- Prepare daily, weekly, and monthly operational reports, including payroll, production, and shipping and receiving reports
- Perform various administrative tasks, including sorting and processing mail, answering telephone calls, updating company bulletin boards, and dispatching drivers
- Order and maintain office supplies, personal protective equipment (PPE), and first-aid inventory
- Support operations by planning and completing administrative projects as needed
Requirements
- High school diploma or equivalent required
- Four-year university degree or 3–5 years of relevant experience preferred
- Excellent proficiency in Microsoft Office Suite
- Minimum of 2 years of experience in a customer service environment
- Ability to manage demanding deadlines
- Ability to work independently and manage time effectively
- Must be at least 18 years of age
- Previous experience in manufacturing and/or transportation is an asset
- Bilingualism (English) is an asset
Benefits
- Competitive compensation
- Paid statutory holidays
- Referral bonuses
- Long-term career advancement opportunities
- Paid time off
- Insurance plans, including medical, dental, and vision coverage
- Savings plan with employer contributions (RRSP)
- Excellent team-oriented work environment
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