Administrative assistant supporting Desjardins management with documents, meetings, budgets, and internal administration. Hybrid Montréal role requiring advanced French and intermediate English.
About the role
- Office Manager supporting Paramount Pallet’s end-to-end pallet management operations in Whitby. Managing customer service, plant administration, invoicing, reporting, and office operations.
Responsibilities
- Provide quality administrative functions within the facility
- Ensure company policies, safety rules, and regulations are followed
- Provide administrative assistance to the plant and customer service to customers and plant visitors
- Respond promptly to customer inquiries and complaints and provide resolutions
- Set up and maintain customer and vendor accounts with management
- Assist with the new hire process alongside the Recruiter, Onboarding Team, and HR
- Manage local A/P by creating purchase orders, reviewing invoices, and communicating with vendors and Corporate Accounting
- Manage local A/R by ensuring timely and accurate customer invoicing
- Complete daily, weekly, and monthly operations reporting, including payroll, production, shipping, and receiving reports
- Perform clerical duties, including mail sorting, answering phones, maintaining bulletin boards, and dispatching drivers
- Order and maintain office supplies, PPE, and first aid inventory
- Schedule and complete administrative projects as needed
Requirements
- High school diploma or equivalent required
- Four-year college degree or 3-5 years relevant experience preferred
- Strong MS Office skills
- Minimum of 2 years of experience working in a customer service environment
- Ability to manage demanding timelines
- Ability to work independently and manage time efficiently
- Must be 18 years of age or older
- Prior Manufacturing and/or Transportation background is preferred
- Appropriate PPE and dress required when entering the non-climate-controlled pallet manufacturing plant
Benefits
- Competitive Pay
- Paid Vacation
- Personal Days
- Dental, Health, and RSP Match
- Long-Term Career Advancement
- Great Team Environment
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