Proposal Manager at PSI coordinating all phases of proposal processes while collaborating with global teams. Focus on maintaining a high win rate and preparing strategic proposals.
About the role
- Proposal Coordinator coordinating and managing proposal submissions for government projects. Working closely with corporate and regional teams at Bird Construction.
Responsibilities
- Coordinate the proposal preparation and submission
- Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
- Distribute requests for information, internally, as required
- Centralize and standardize RFP content
- Set deadlines for content and manage submissions
- Strategize on proposal content and partner with the Defence Proposal Team
- Work with the Defence Proposal Team to draft tailored content
- Manage technical content with a high degree of accuracy
- Work with external vendors and stakeholders to obtain their input and information
- Review and editing of proposal material
- Arrange for proposal reviews
- Share lessons learned and best practices
- Incorporate a continuous improvement and compliance mindset
- Track proposals – submissions, successes, opportunities for improvement
- Create and maintain template documents
- Set-up and participate in debriefs and document feedback
- Act as the single point of contact for RFP, RFPQ, Expressions of Interest (EOI), and other such communications
- Ensure consistent look and feel for all submittals, with a focus on compliance
- Ensure proposal quality and compliance
- Archive information and keep marketing database up to date
- Maintain marketing information files, obtain project information at start of the project and create project folder
- Manage and update this information as project progresses and upon completion
Requirements
- Undergraduate degree/diploma in marketing/communications or business-related field
- 3-5 years’ experience with proposal creation responsibility specific to government related projects in a sales, business development or marketing environment
- Superior written and verbal communication skills
- Ability to communicate with team members at all levels of the organization
- Proficient or advanced experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
- Proficient or advanced experience working with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.)
- Experience working with a Client Relationship Management (CRM) tool considered an asset
- Excellent project coordination skills and understanding of key business processes
- Ability to forge, grow and maintain positive relationships
- Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
- Ability to work within tight deadlines and prioritization of work to achieve them
- Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
- Highly developed interpersonal, communication, and organizational skills
- Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
- Ability to work collaboratively with a positive attitude
- Previous experience working in a corporate construction, architecture, and/or engineering environment considered an asset
- Experience with government procurement is considered an asset
- Experience with and a self-driven interest in implementing AI tools is considered an asset
Benefits
- Competitive salary
- Health insurance
- Retirement plans
- Paid time off
- Professional development opportunities
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Experience level
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