Project Manager overseeing budgets, schedules, staff, and contractors for Wood’s global mining and metals engineering projects. Hybrid role based in Saskatoon.
About the role
- Event Project Manager for IDC managing IT-focused events across Canada and supporting U.S. events. Responsible for logistics, client relationships, and overseeing event success.
Responsibilities
- Lead kickoff calls and ongoing meetings with sponsors to align on goals, expectations, and deliverables
- Translate client business objectives into tailored activation strategies across in-person, virtual, and custom event formats
- Manage sponsor relationships across multiple assigned events, ensuring a high level of service and engagement
- Coordinate and execute custom client programs, including executive dinners, roundtables, private events, and bespoke experiences
- Collaborate with audience development to support sponsor-targeted attendee recruitment
- Manage sponsor participation in speaking opportunities, panels, and brand activations at in-person summits
- Lead regular communication with clients, suppliers, and internal stakeholders (primarily via MS Teams)
- Track KPIs, gather post-event feedback, and deliver ROI reporting to sponsors
- Partner closely with sales teams to manage expectations and ensure client satisfaction
- Plan and execute event logistics across multiple concurrent programs, including venue coordination, floorplan management, AV, branding, and client activations
- Develop and manage detailed event documentation, including project plans, run-of-show, budgets, and supplier contracts
- Coordinate with internal and external stakeholders to manage agendas, timelines, and deliverables
- Ensure seamless sponsor visibility and execution to deliver a high-quality experience for both attendees and clients
- Travel to assigned events (approximately 4–6 times annually), within North America
- Support select events in key cities such as Toronto, Vancouver, Calgary, San Francisco, New York City, Chicago, Dallas, and Boston
- Oversee onsite execution, including client management, meeting coordination, and event troubleshooting
- Manage post-event activities including reporting, financial reconciliation, client deliverables, and debriefs
Requirements
- 5+ years of experience in event management, client/partner relations, or B2B sponsorship delivery
- Strong verbal and written communication skills (English fluency required)
- Client-centric mindset with a proactive, solutions-oriented approach
- Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
- Confident, professional, and personable; able to build relationships and work effectively with senior stakeholders and strong personalities
- Demonstrated project management capability with a structured, deadline-driven approach
- Experience with event and project management tools such as Monday.com (preferred) and CVENT (preferred) – or the ability to learn these systems quickly.
- Familiarity with CRM systems and virtual collaboration tools such as MS Teams and Zoom
- Experience with WordPress or similar CMS platforms is a plus
- Self-starter with the ability to work independently while collaborating across distributed teams
Benefits
- 15 vacation days per year (increases with tenure; carryover allowed)
- 10 paid sick days per year
- 1 week paid new parenting leave
- Flexible work options (remote, part-time, flexible hours)
- Health, dental, vision, and paramedical coverage for you and your family
- Annual healthcare spending account
- Employee Assistance Program for counseling and support
- Best Doctors medical second opinions
- Life, AD&D, and long-term disability insurance
- Retirement savings plan with company match (up to 4% of salary)
- $75/month technology allowance for home office or phone expenses
- Company-paid cell phone plan
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