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Legal Services Field Operations – Litigation Support Specialist
Posted yesterday
About the role
- Independent contractor providing litigation support, court services and records operations for Matrix, a Canadian professional-services firm. Managing project-based assignments remotely and at client or public-sector sites.
Responsibilities
- Provide administrative and operational support to law firms and legal professionals
- Organize and maintain litigation, matter and project documentation
- Assist with document preparation, formatting, organization and production
- Prepare documents for filing, service, production or electronic submission
- Assist with document inventories, evidence organization and administrative file management
- Attend courthouses, tribunals, registries, government offices and other authorized locations
- Complete authorized filing, document delivery, retrieval and registry-related tasks
- Retrieve filing confirmations, receipts and other administrative records
- Conduct authorized public-record searches and administrative information requests
- Retrieve available records and documentation in accordance with client instructions and access procedures
- Prepare and organize electronic case materials, including PDF merging, pagination, Bates numbering, indexing, bookmarking and hyperlinking
- Assist with Case Center / CaseLines organization and authorized document uploads
- Perform authorized property-related document and records assignments
- Coordinate photographs, documents and other administrative materials
- Review client Work Orders and assignment requirements
- Independently organize, manage and track assigned projects
- Determine methods, sequencing and resources for completing deliverables
- Communicate assignment status through Matrix's online project-management and collaboration platform
- Identify issues requiring clarification and obtain direction where necessary
- Complete assignments within agreed timelines and service requirements
- Maintain professional conduct, presentation, confidentiality and discretion while representing Matrix
- Refer questions requiring legal judgment or interpretation to the appropriate Matrix contact or instructing professional
Requirements
- 3–5+ years of relevant experience in legal administration, litigation support, court services, records administration, property administration, government services or a related professional environment
- Strong understanding of legal terminology, administrative procedures and professional documentation
- Excellent organizational and document-management skills
- Strong written and verbal communication skills
- Exceptional attention to detail and accuracy
- Ability to independently manage projects and competing priorities
- Demonstrated discretion when handling confidential, sensitive and potentially privileged information
- Strong proficiency with Microsoft Word, Excel, Outlook and other commonly used business applications
- Ability and willingness to attend client or public-sector locations when required by an assignment
- Ability to operate an independent professional practice and provide services on a project basis
- Experience with one or more of Thomson Reuters Case Center / CaseLines, Clio, MyCase, PracticePanther, PCLaw, CosmoLex, iManage, NetDocuments, SharePoint, OneDrive, Dropbox, Adobe Acrobat, Microsoft Teams, Zoom or other legal, document-management or project-management platforms is an asset
- Demonstrated proficiency with Case Center / CaseLines is strongly preferred for court-support assignments
- Experience working within Ontario court and tribunal environments is preferred
- Familiarity with court filing and registry procedures
- Experience with public-record searches and document retrieval
- Litigation document organization and evidence management experience
- Experience with Bates numbering, pagination, indexing and PDF production
- Strong problem-solving and administrative judgment
- Ability to adapt quickly to different clients, industries and assignment requirements
- Professional client-service skills
- Strong independent project-management capabilities
- Comfortable learning new technologies and client systems
- Must independently provide applicable equipment, technology, transportation and other resources unless otherwise agreed
- Must handle own applicable taxes, government remittances, insurance, business expenses and other independent-business obligations
- Must not provide legal advice, legal opinions, legal strategy, legal representation or substantive legal determinations
Benefits
- Project-based assignments with flexible remote and in-person opportunities
- Ability to independently manage the method and execution of assigned work
- Access to Matrix's online project-management and collaboration environment
- Opportunities to work across varied legal administrative, court, records and operational assignments
- Exposure to diverse professional and institutional environments
- Opportunity to build and expand specialized administrative and field-service expertise
- Professional network focused on quality, confidentiality, reliability and client service
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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