Administrative assistant supporting Desjardins management with documents, meetings, budgets, and internal administration. Hybrid Montréal role requiring advanced French and intermediate English.
About the role
- Bilingual administrative assistant supporting talent management, recruitment, learning, and operations. Coordinating Professional Resources administration for leading Canadian law firm.
Responsibilities
- Assist the Shared Services Team with daily administrative tasks in English and French
- Provide administrative and operational support for talent management, recruitment, onboarding and integration, and performance management processes
- Maintain a bring-forward system for tracking tasks and deliverables
- Coordinate logistics for meetings and events, including scheduling, materials preparation, and follow-up
- Prepare, organize, and maintain confidential files, records, and documentation
- Support projects, special initiatives, and day-to-day operations across the Shared Services Team and Professional Resources group
- Assist the MT Academy Team with administration and coordination tasks in English and French
- Update and maintain the Learning Management System, track attendance, update program entries, and create and proof invitations
- Manage and monitor shared MT Academy inboxes and respond to inquiries
- Organize MT Academy meetings, including agendas and minutes
- Prepare plans, reports, and charts tracking program updates
- Update programming communication templates in English and French
- Contribute to protocols and tracking systems
- Manage updates to the firm intranet, including existing content and new pages and resources
- Coordinate payment of consultant invoices, professional fees, program registration costs, and other expenses
- Assist with translation and review of communications, materials, and resources
- Provide administrative and project support for Professional Resources initiatives
- Perform other duties and special projects as assigned
Requirements
- Minimum of three years of administrative experience, preferably within a law firm or other professional services environment
- Post-secondary diploma
- Fluent bilingualism in French and English
- Experience with Workday is considered a strong asset
- Excellent organizational, proofreading, spelling, and grammar skills
- Strong attention to detail
- Exceptional verbal and written communication skills
- Demonstrated initiative, resourcefulness, and accountability
- Ability to work effectively in a fast-paced environment and manage competing priorities
- Ability to adapt to changing business needs
- Ability to manage multiple assignments while maintaining accuracy and service delivery
- Strong time management, planning, and prioritization skills
- Ability to meet critical deadlines
- Ability to work independently with minimal supervision and exercise sound judgment
- Ability to handle confidential and sensitive information with discretion and professionalism
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm
- Wellness and technology reimbursements
- Competitive compensation
- Paid overtime
- Generous time off
- A day off to volunteer
- A day off for your birthday
- Professional development and growth opportunities
- Two-way feedback culture
- Strong community involvement
- Commitment to equity, diversity and inclusion
- Collaborative, cohesive culture
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