Project Coordinator supporting digital medical communications projects for life sciences clients at Red Nucleus. Coordinating timelines, budgets, deliverables, stakeholders, and multidisciplinary production teams.
About the role
- Project Administrator for Mining Plus managing project administration, financial reporting, and client relations in a hybrid role in Vancouver, Canada.
Responsibilities
- Serve as the primary point of contact for project-related inquiries, troubleshooting issues as they arise.
- Assist in tender proposals and provide general administrative support to enhance operational efficiency.
- Manage end-of-month invoicing and financial reporting for assigned projects.
- Create purchase requisitions, process vendor invoices, and coordinate travel and accommodation bookings.
- Maintain contractor travel rosters and update administrative procedures to ensure seamless team coverage.
- Record meeting minutes, manage emails, file documentation, and ensure compliance with internal and regulatory standards.
- Monitor and report on project costs, budgets, and forecasts.
- Assist with project schedule management and monitor project deliverables.
- Ensure all parties meet contractual obligations, timelines, and compliance requirements.
- Manage supplier accounts, verify transactions, and resolve discrepancies with internal and external stakeholders.
- Monitor and ensure accurate maintenance of client and supplier financial records.
- Oversee the preparation, processing, and issuance of client invoices to ensure accuracy and timeliness.
- Manage credit notes, adjustments, and ensure all billing details align with client agreements and internal systems.
- Assist in period-end reporting and support audit processes by ensuring documentation is complete and accurate.
- Manage the creation, approval, and processing of purchase orders, ensuring proper allocation of costs and timely payments.
- Serve as a liaison for client and supplier billing inquiries, providing prompt and accurate responses.
- Book domestic and international travel and accommodation.
- Assist in processing expense claims.
- Perform general admin duties as needed.
Requirements
- Diploma in business, or similar relevant field or 3+ years in related roles in Canada (preferably in mining industries)
- Proficiency with computers and accounting software
- Strong business acumen, including an understanding of project costs, time management, and resource allocation.
- Experience in financial reporting and scheduling, with proficiency in Microsoft Excel.
- Strong interpersonal skills with the ability to engage with professionals at various levels.
- Detail-oriented with excellent administrative, written, and verbal communication skills.
- Problem-solving mindset with the ability to escalate issues when necessary.
- Ability to work independently while also thriving in a team-oriented environment.
- Unrestricted working rights in Canada.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Job title
Job type
Experience level
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