Payroll Specialist managing end - to - end payroll for Canadian employees at ZEISS. Ensuring compliance with Canadian payroll legislation and discrepancies resolution.
About the role
- Payroll Specialist managing full-cycle payroll processes and ensuring compliance for Canadian and US employees. Collaborating with HR and providing support for payroll operations.
Responsibilities
- Process full-cycle weekly and bi-weekly payroll processing, ensuring deadlines are met and activities comply with ICFR controls, payroll tax regulations, labor laws, and applicable union agreements.
- Enter, update, and validate payroll transactions to ensure accuracy and completeness.
- Review payroll information related to new hires, employee status or rate changes, and terminations.
- Maintain proper documentation for payroll inputs and processing activities in accordance with payroll policies and record-keeping requirements.
- Provide backup support to payroll team members to ensure continuity of payroll operations.
- Administer court-ordered payments and garnishments, ensuring accurate calculation, processing, and timely remittance.
- Process payroll deductions and reimbursements associated with benefit programs and company initiatives, including safety footwear, work clothing, and union-related leaves.
- Oversee deductions such as union dues, charitable contributions (e.g., United Way), and other voluntary or statutory payroll deductions.
- Reconcile and submit government payroll remittances accurately and on time.
- Support payroll compliance by following established procedures, internal controls, and ICFR requirements.
- Support with quarterly and year-end payroll activities, including T4 and W-2 reporting.
- Generate and submit Records of Employment (ROEs) for Canadian employees.
- Provide payroll data to the payroll tax team to support withholding filings and regulatory compliance.
- Prepare regular payroll reports and respond to ad hoc reporting requests as needed.
- Collaborate with HR representatives to ensure payroll data is accurate and submitted within required timelines.
- Respond to employee inquiries regarding payroll and benefits in a professional and timely manner.
Requirements
- Post-secondary education or relevant experience in Human Resources.
- Payroll Compliance Practitioner (PCP), or Certified Payroll Manager (CPM) is an asset.
- 1-3 years of payroll processing experience is preferred.
- Experience with in-house payroll processing is an advantage.
- Familiarity with US payroll processing across multiple states is an advantage but not essential.
- Proficiency in Excel, Word, and Outlook.
- Ability to organize and prioritize assignments to meet tight deadlines.
Benefits
- Competitive Wages and comprehensive benefit package with Immediate benefit eligibility
- Paid holidays and vacation
- Registered pension plan with generous company match
- On-the-job training in a continuous learning environment (we invested $15.9 million in 2024)
- Advancement opportunities within our family of companies
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