Payroll Specialist managing end - to - end payroll for Canadian employees at ZEISS. Ensuring compliance with Canadian payroll legislation and discrepancies resolution.
About the role
- Senior Payroll Specialist ensuring accurate payroll processing for Export Packers' workforce across Canada. Lead benefits programs, compliance, and drive innovations in HR/Payroll systems and processes.
Responsibilities
- Process semi-monthly payroll and complete journal entries for 200+ employees across Canada, including salaried and contractors
- Process bi-weekly payroll for 70+ hourly employees in Ontario
- Prepare bi-weekly time and attendance reports and complete the applicable journal entries
- Ensure compliance with federal and provincial regulations regarding deductions, taxes, and benefits
- Complete processing of car allowance and Concur expense payments
- Manage payroll-related activities including new hires, terminations, transfers, salary adjustments, and bonuses with precision and integrity
- Lead and maintain all aspects of the Company’s group benefits programs (Health, RRSP, etc.), and ensure employees are well informed about benefits-related matters
- Review payroll-related remittances, including income tax, CPP, and EI contributions
- Prepare and maintain records of employment on Service Canada
- Generate T4, T2200 and RL-1 slips for year-end reporting
- Stay informed about changes in tax laws and regulations
- Deliver superior customer service, ensuring a maximum of 48-hour turnaround for all inquiries
- Assist employees with inquiries related to payroll, deductions, benefits, RRSP, direct deposit setup, tax forms, and other payroll-related matters
- Collaborate with People & Culture to resolve any discrepancies or issues promptly
- Maintain accurate and detailed payroll records and documentation, including employee data, earnings, and deductions
- Reconcile payroll accounts and ensure accuracy in the General Ledger
- Support internal and external audits
- Drive and contribute to special projects by identifying, analyzing, and implementing functional enhancements and automation to our system as it relates to HR/payroll functions and processes.
Requirements
- Minimum 5-10 years full-cycle (end-to-end) payroll processing experience
- Certification as a Payroll Compliance Practitioner (PCP) is Required; Certified Payroll Manager (CPM) is a strong asset
- Bachelor’s degree or diploma in Accounting, Finance, or a related field (preferred)
- Proficiency in payroll software (preferably ADP Workforce Now)
- Strong organizational skills with meticulous attention to detail
- High degree of accuracy and takes ownership of their work
- Ability to multitask and prioritize tasks, work under pressure, and meet tight deadlines
- Computer proficiency in Microsoft Excel, Outlook, and Word is required. Strong Excel experience is a must (VLOOKUP, Pivot tables, troubleshooting formulas)
- Excellent written and verbal communication skills
- Experience dealing with confidential and sensitive information. Demonstrated judgement and understand the importance and value of data integrity
- Knowledge of federal and provincial payroll legislation and statutory requirements.
Benefits
- Hybrid – 1 day work from home per week
- Summer hours
- Competitive vacation and Sick day policy
- Employee Discounts on the consumables
- Employee Assistance Program
- Company Paid Benefits
- RRSP Match Program
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