Desjardins product administration technician supporting specialized financial products and client accounts. Researching processes, preparing technical guidance, and implementing new tools.
About the role
- Office Administrator managing reception, facilities, events, and executive support at Qualus, a power infrastructure solutions firm. Coordinating vendors, onboarding, invoices, and office operations.
Responsibilities
- Manage front desk reception, visitor check-in, and office security access
- Order and maintain office supplies while maintaining cost effectiveness
- Coordinate with property management and vendors
- Oversee incoming and outgoing mail and package handling
- Maintain the organization, cleanliness, and functionality of breakrooms, conference rooms, and storage areas
- Coordinate office equipment maintenance and service requirements
- Serve as the primary office contact for general inquiries and direct requests to appropriate departments
- Assist with staff meetings and in-office events, including room bookings, catering, audiovisual requirements, and logistics coordination
- Assist with onboarding and offboarding team members, including access cards, workstation setup, and liaison with IT
- Maintain organizational charts
- Disseminate bulk communications within the office
- Scan, process, and distribute invoices
- Prepare and submit executive-level expense reports
- Maintain office directories and distribution lists
- Provide backup data entry support for Microsoft Exchange and office email systems
- Support special projects and initiatives as assigned
- Perform other duties as assigned
Requirements
- Associate’s degree
- Ability to work on site Monday through Friday, 8:00 a.m. to 5:00 p.m.
- 2-5 years of professional experience coordinating activities related to the smooth function of an office or facility
- Front desk experience and experience being the first point of contact for office visitors
- Strong interpersonal, customer service, and communication skills
- Proficiency with Microsoft Office products (Word, Excel, Outlook, PowerPoint)
- Excellent planning and organizational skills; able to prioritize and pursue completion of several tasks concurrently
- Sound judgment and problem-solving abilities, with demonstrated decision-making skills
- Strong attention to detail and a high degree of accuracy
- Professional demeanor with the ability to interact effectively with diverse stakeholders
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-term disability
- Long-term disability
- Retirement match
- Flexible Spending Accounts
- Employee Assistance Program (EAP)
- Parental leave
- Paid time off
- Holidays
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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