Payroll Specialist managing multi - client payroll processes for an online payroll, HR, and health benefits service. Collaborating with Operations, Sales, and Product teams to enhance client services.
About the role
- Payroll Administrator managing payroll and benefits at S.U.C.C.E.S.S. Responsible for payroll processing, compliance, and reporting.
Responsibilities
- Compiling payroll and benefit information
- Preparing the bi-weekly payroll
- Processing payroll information
- Completing and submitting payroll reports
- Maintaining payroll records
- Operating computerized payroll systems and software
- Processing payroll/benefit information for employees in accordance with appropriate scales, regulations, and authorized deductions
- Balancing the payroll accounts by resolving payroll discrepancies
- Calculating and maintaining records for all salary placements and increments
- Preparing and reconciling payroll remittances
- Reconciling payroll deductions to general ledger accounts
- Determining benefit eligibility for employees
- Entering, maintaining, and updating employee benefits information online for Benefit Carriers
- Preparing monthly and annual reports from payroll data for unions, pensions, and various government departments
- Answering payroll/benefit related inquiries from employees, supervisors and external agencies
- Ensuring compliance with federal and provincial regulations and guidelines
- Maintaining payroll operations by following policies and procedures
- Reporting changes when needed
- Keeping abreast of any changes in legislations that impact payroll administration
- Reviewing and reconciling annual payroll accounts in preparation for the annual audit
- Liaising with auditors as required
- Assisting the Finance team in reconciling all payroll accounts including remittance accounts and payroll register as required
- Assisting and performing backup duties for other finance staff including general ledger entries
- Preparing monthly reports to program managers to assist in tracking and analyzing expenses
- Preparing ad-hoc and analytical reports and summaries as required
- Performing other related duties assigned by the Finance Manager
Requirements
- Bachelor’s degree in Accounting or Finance or Business
- Payroll Compliance Practitioner (PCP) certification through Canadian Payroll Association
- Minimum of 3 years’ payroll and benefits administration experience
- Experience working in non-profit sector is an asset
- Knowledge of unionized payroll
- Knowledge of Comvida and Payworks systems is an asset
- Knowledge of applicable Federal and Provincial privacy legislation
Benefits
- paid time off ‘ monthly wellness days ’ (up to 12 days per year)
- additional agency holidays (2 additional statutory holidays)
- 3 weeks annual vacation (starting) and up to 6 weeks (maximum)
- company-funded pension (GRRSP)
- extended health & dental plan
- employee & family assistance programs
- access to wellness programs
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