Payroll Specialist managing payroll administration and employee benefits for Yara Belle Plaine. Collaborating with leadership to maintain high standards of data integrity and compliance.
About the role
- Payroll Specialist managing end-to-end payroll for Canadian employees at ZEISS. Ensuring compliance with Canadian payroll legislation and discrepancies resolution.
Responsibilities
- Process payroll for salaried and hourly Canadian employees across applicable provinces, ensuring accuracy and timeliness in compliance with the applicable Employment Standards Act (ESA) requirements.
- Review and verify employee timecards, hours worked, and other payroll data for accuracy, including overtime calculations per provincial standards.
- Calculate and process wages, overtime, bonuses, commissions, and deductions in compliance with Canadian federal and provincial legislation, including CPP, EI, and applicable provincial health levies.
- Handle payroll adjustments such as retroactive pay, statutory deductions, tax adjustments, and corrections.
- Process Records of Employment (ROEs) accurately and on time in accordance with Service Canada requirements.
- Administer provincial statutory leaves (e.g., parental leave top-ups, sick leave) and ensure accurate payroll treatment during leave periods.
- Ensure payroll is processed in compliance with CRA requirements, provincial employment standards, and applicable collective agreements or company policies.
- Assist in preparing and filing payroll tax remittances and year-end filings including T4s, T4As, and RL-1s (Quebec, as applicable).
- Generate and review payroll reports for accuracy and provide them to management and finance as needed.
- Stay current on changes to federal and provincial payroll legislation, tax rates, and regulatory requirements.
- Support year-end payroll reconciliation processes, including pension and benefits reconciliations.
- Respond to employee inquiries regarding payroll, deductions, T4s, and tax forms in a professional and timely manner.
- Assist employees with updates to direct deposit information, TD1 forms (federal and provincial), and other payroll-related documentation.
- Resolve payroll discrepancies and escalate complex issues to the Payroll Manager as necessary.
- Maintain and update employee payroll records in the payroll system (Workday/ADP), ensuring data integrity, confidentiality, and compliance with applicable privacy legislation (PIPEDA).
- Assist in testing and implementing updates or changes to payroll systems and software.
- Identify opportunities to improve payroll processes and recommend solutions to enhance efficiency and accuracy.
- Serve as a backup resource for U.S. payroll processing as needed, including support for multi-state payroll runs and compliance tasks.
- Maintain working knowledge of U.S. federal payroll requirements (FLSA, FICA, FUTA) and key state-level obligations to enable effective backup coverage.
Requirements
- High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, human resources, or a related field preferred.
- 2-4 years of experience in payroll processing or a related role.
- Experience with payroll systems (e.g., ADP, Workday, Paychex, or similar) is required.
- Strong knowledge of payroll laws, tax regulations, and compliance requirements.
- Proficiency in Microsoft Office Suite, particularly Excel (e.g., pivot tables, formulas)
- Strong knowledge of CRA payroll remittance requirements, T4/ROE filing, and federal and provincial employment standards.
- Familiarity with Quebec payroll requirements (RL-1, CNESST, QPIP) is an asset.
- Exposure to U.S. payroll practices is an asset; willingness to develop U.S. backup capability is required.
- Excellent attention to detail and accuracy in data entry and calculations.
- Strong problem-solving and analytical skills.
- Effective communication and interpersonal skills to interact with employees and team members.
- Ability to handle sensitive and confidential information with discretion.
- Highly organized and able to manage multiple priorities and deadlines.
- Proactive and solution-oriented mindset.
- Eagerness to learn and grow within the payroll function.
Benefits
- Medical
- Vision
- Dental
- RRP
- Employee Assistance Program
- Paid time off including vacation, personal, and sick days
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