Payroll Specialist processing accurate Canadian payroll for Xpera, a national risk mitigation services provider. Maintaining records, reconciliations, compliance, reporting, and employee support remotely.
About the role
- Payroll Manager overseeing compliant Canadian and U.S. payroll operations for natural wellness retailer Saje. Leading accounting, audits, systems, year-end reporting, and process improvement.
Responsibilities
- Manage and oversee end-to-end payroll operations across Canada and the U.S. for retail, distribution centre, and corporate employees
- Manage complex payroll transactions, including compensation adjustments, bonuses, statutory deductions, remittances, terminations, and other payroll-related payments
- Establish and maintain payroll controls, approval workflows, and standardized processes
- Manage recurring and ad hoc payroll reporting
- Prepare and validate payroll journal entries, accruals, general ledger reconciliations, and departmental and cost centre allocations
- Perform monthly payroll-to-general-ledger reconciliations and implement corrective actions
- Conduct annual audits of payroll earnings and deduction codes
- Manage internal and external payroll audits
- Execute Canadian and U.S. year-end payroll activities, including T4s, T4As, W-2s, tax filings, and employee tax documentation
- Manage workers' compensation payroll reporting across Canada and the U.S.
- Monitor legislative and regulatory changes and implement process, policy, and system updates
- Manage payroll system configuration, data integrity, integrations, and controls
- Partner with IT, Finance, and external vendors to resolve system issues
- Implement automation and process standardization
- Maintain payroll documentation, standard operating procedures, record-keeping, and business continuity processes
- Lead payroll-related projects and cross-functional initiatives
- Assess payroll capabilities and operational risks and provide recommendations to leadership
- Provide leadership, coaching, and mentorship to a direct report
- Manage workload priorities and operational coverage while remaining involved in payroll processing and complex issue resolution
- Serve as an escalation point for complex payroll matters
- Build cross-functional partnerships and communicate payroll risks, insights, and recommendations to stakeholders and senior leadership
Requirements
- Minimum 5 years of progressive payroll experience, including responsibility for complex payroll operations
- At least 2 years of direct people management experience
- Canadian payroll certification (PCP or PLP), or a comparable U.S. payroll designation, is an asset
- Strong Canadian and U.S. payroll knowledge, including multi-jurisdictional compliance, taxation, remittances and year-end reporting
- Strong payroll accounting foundation: general ledger reconciliations, journal entries, accruals, cost allocations and internal controls
- Experience designing or leading audits, investigating discrepancies, documenting findings, and implementing lasting remediation
- Extensive cross-functional collaboration, especially with Finance, IT and Retail Operations
- Experience with payroll/HRIS platforms and configuration, reporting and system controls
- Extensive Dayforce experience is a strong asset
- Experience in a high-volume, multi-location environment; retail experience is an asset
- Exceptional attention to detail, analytical judgment, confidentiality, and an ownership-driven, self-directed approach
- Ability to make informed decisions, challenge existing practices, manage competing priorities, and influence partners
- Legally eligible to work in Canada
Benefits
- A hybrid way of working
- Flexible work hours based on business needs
- Wellness days to ensure you're taking care of your mental and physical health
- Health benefits - comprehensive health, vision and dental packages
- Paid sick days
- Generous product discount
- Full onboarding plan and onboarding buddy to help you settle in
- Employee Assistance Program - 24/7 support, resources, and information available to you and your family
- Paid time off to ensure you're resting & recharging
- Product training to help you learn about the benefits and efficacy of our 100% natural products
- Learning and development support
- Reasonable accommodations throughout the recruitment process
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