Payroll Specialist managing end - to - end payroll for Canadian employees at ZEISS. Ensuring compliance with Canadian payroll legislation and discrepancies resolution.
About the role
- Payroll and Benefits Specialist managing payroll cycles and employee benefits at ROCK, a mental health services non-profit. Supporting transition to a new ERP/HCM system with data validation and process improvements.
Responsibilities
- Process the full payroll cycle for salaried and hourly employees through the Human Capital Management (HCM) system.
- Perform day-to-day administration and maintenance of the payroll system (HCM).
- Process and distribute all payroll-related documentation, including Records of Employment (ROEs), T4s, T5s, and other statutory forms.
- Ensure timesheet setup, submission and approval by the managers.
- Responsible for monthly, quarterly, and year-end payroll reconciliations and regulatory filings are completed accurately and on time.
- Administer employee benefit programs, including enrollments, changes, terminations, and ongoing maintenance.
- Liaise with benefits providers, brokers, and internal stakeholders to ensure accurate data exchange and issue resolution.
- Maintain accurate employee data related to compensation, benefits, headcount, and employment status.
- Monitor and ensure compliance with federal and provincial payroll, tax, benefits, and employment legislation, as well as ROCK policies and procedures.
- Communicate clearly, respectfully, and professionally with employees, internal stakeholders, benefits providers, external vendors, and regulatory bodies.
Requirements
- Diploma or degree in Human Resources, Accounting, Finance, Business Administration, or a related field
- Payroll certification required (e.g., PCP or equivalent)
- 3–5 years of progressive experience in payroll and benefits administration
- Experience processing payroll within an HCM/HRIS or payroll system environment
- Experience with HRIS and ERP systems; exposure to ERP implementation or data migration projects is a strong asset
- Experience with Microsoft Dynamics and/or Primo Pay is preferred
- Experience with Ceridian Dayforce is considered an asset
- Access to reliable transportation in line with operational needs
- Ability to obtain a current (within three months) criminal reference check with vulnerable sector screening as a condition of employment.
Benefits
- 100% employer paid premiums for extended health and dental benefits
- Paid time off, 4 weeks' vacation, 2 float days, and 2 additional ROCK holidays.
- Access to professional development assistance to help you grow.
- Matching your RRSP starting at 6%.
- Health Care Spending Account and discounted GoodLife memberships.
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