Payroll specialist managing timesheets, payouts, and pay disputes for Faber, a construction marketplace connecting companies with skilled workers. Supporting workers across Canada and the US.
About the role
- Payroll & Benefits Specialist managing payroll and benefits for Canadian and U.S. employees. Ensuring compliance and supporting employee inquiries at SOCi.
Responsibilities
- Prepare and process regular and off-cycle payrolls for Canadian and U.S. employees, ensuring accuracy, completeness, and proper supporting documentation.
- Review payroll data, validate employee changes, and ensure compliance with company policies and statutory requirements.
- Manage day-to-day payroll administrative activities, including employee inquiries, mail, status changes, and payroll updates.
- Support payroll-related aspects of equity administration.
- Assist with U.S. tax registration processes as needed.
- Prepare and support Canadian payroll year-end activities and reporting requirements, including WCB reporting.
- Prepare and support U.S. payroll year-end activities and reporting requirements, including WCB reporting.
- Administer employee benefits programs for U.S. and Canadian employees, including medical, dental, insurance, HSA/FSA, retirement, and related plans.
- Enroll new hires in applicable benefit plans and process employee benefit changes in a timely manner.
- Manage benefit terminations, including COBRA administration.
- Coordinate and support U.S. benefits enrollment activities.
- Serve as a point of contact for employee benefits questions and day-to-day plan administration.
- Manage 401(k) and RRSP programs, including enrollments, payroll deductions, and quarterly employer matching.
- Perform 401(k) and RRSP reconciliations and ensure accurate remittance and reporting.
- Support the annual 401(k) audit by preparing documentation and responding to requests.
- Reconcile benefits invoices and collaborate closely with Accounting to investigate and resolve discrepancies.
- Prepare recurring and ad hoc payroll and benefits reports as required.
- Maintain accurate records and documentation for payroll, benefits, and audit purposes.
- Ensure payroll and benefits processes are administered in accordance with internal controls, company policy, and applicable regulations.
- Support internal and external audits by gathering required documentation, responding to requests, and assisting with follow-up items.
- Maintain confidentiality of employee payroll and benefits information at all times.
- Maintain and manage payroll and HR systems, including UKG and Blue Marble, and troubleshoot issues as they arise.
- Identify opportunities to improve payroll and benefits processes for efficiency, accuracy, and compliance.
- Develop, update, and maintain standard operating procedures for payroll and benefits processes.
Requirements
- Minimum 2 years’ of Canadian payroll and benefits processing experience, ideally supporting both Canadian and U.S. employees.
- Experience processing regular and off-cycle payrolls.
- Knowledge of 401(k), RRSP, COBRA, HSA/FSA, and general employee benefits administration.
- Familiarity with payroll year-end processes, reconciliations, and audit support.
- Working experience with UKG.
- Strong attention to detail and high degree of accuracy.
- Strong organizational, problem-solving, and time-management skills.
- Ability to handle sensitive and confidential information with discretion.
- Strong communication skills and ability to respond effectively to employee and stakeholder inquiries.
- Proficiency in Microsoft Excel and other business systems.
Benefits
- Comprehensive Benefits Package (full-time permanent, non-contract roles only)
- Health insurance plans, dental, and vision
- Wellness incentives
- 401(k) plan with employer match
- Flexible Work Environment (full-time, non-contract roles only)
- Flexible paid time off
- Quarterly wellness days
- Paid holidays
- Unique employee engagement programs
- Empowering Career Growth and Success
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Report this job
Found something wrong with the page? Please let us know by submitting a report below.
EY payroll and employment tax professional advising Canadian clients on compliance, cross - border compensation, and social security matters. Preparing payroll deliverables and supporting audits and advisory engagements.
Payroll Administrator processing bi - weekly payroll, HRIS changes, reporting, and benefits administration. Supporting Medavie’s national health, insurance, primary care, and emergency - services operations.
Payroll Manager overseeing compliant Canadian and U.S. payroll operations for natural wellness retailer Saje. Leading accounting, audits, systems, year - end reporting, and process improvement.
Payroll Specialist processing accurate Canadian payroll for Xpera, a national risk mitigation services provider. Maintaining records, reconciliations, compliance, reporting, and employee support remotely.
Payroll Supervisor administering bi - weekly payroll for CAMH, a mental health hospital and research institute. Ensuring accurate remittances, reconciliations, and legislative compliance.
Senior Payroll Clerk processing accurate hourly payroll for Seaspan’s long - term shipbuilding operations. Managing deductions, remittances, employee records, reporting, and payroll support.
Senior Financial Analyst managing payroll accounting, SAP financial systems, and compliance for TELUS, a Canadian telecommunications company. Delivering reporting, controls, and insights for national operations.
Payroll Manager leading TELUS’s national Canadian payroll operations for 25,000+ employees. Overseeing compliance, systems, teams, and multi - province payroll delivery.
Payroll Specialist processing accurate, compliant payroll for Cogir Senior Living’s retirement residences. Managing deductions, reporting, employee support, and payroll systems in hybrid Kelowna role.