Payroll Specialist managing multi - entity payroll operations across Canada and the United States for Volatus Aerospace. Ensuring compliance and accuracy in payroll processing within a hybrid work environment.
About the role
- Payroll Administrator responsible for processing bi-weekly payroll and managing benefits plans at InnPower Corporation. Collaborating with HR and ensuring compliance with payroll policies in a hybrid role.
Responsibilities
- Coordinate the processing of the bi-weekly payroll for all employees of the Corporation, InnServices and affiliates as required
- Calculate and reconcile all relevant vacation, sick, banked time balances, etc., to ensure compliance with collective agreements and Company policies
- Review all payroll payments or deductions to ensure that they comply with company, other government procedures and policies, collective agreements and any court documents received, and initiate payroll-related cheque requisitions as required
- Calculate payroll adjustments including retroactive payments resulting from merit increases and collective agreement ratifications, benefit premium changes, garnishments, etc., verifying that proper authorization and receipts are included in accordance with corporate policies and procedures
- Analyze and reconcile various payroll-related general ledger accounts, including adjusting journal entries on a monthly basis with the payroll deduction reports as required
- Calculate and process all final payments and request all Record of Employment (ROE) forms for terminations, retirements, maternity and/or parental leaves, etc.
- Develop, update and maintain reports for multiple departments, effectively utilizing various databases and reporting software
- Prepare monthly department variance reports and support analysis for management review and to support departmental goals
- Originate payroll correspondence and respond to inquiries relating to payroll processing including the handling of confidential information
- Maintain employee master files in conjunction with Human Resources and other payroll program master files with respect to government tax rates, sundry deductions, income and deduction codes and general ledger distribution allocations
- Assist and provide Human Resources with payroll financial information used in the compilation of various OMERS forms, the maintenance of other benefit programs and Human Resources programs
- Arrange for the distribution of approved accounts payable cheques through internal and external mail
- Coordinate, prepare and verify all year-end payroll processing, including T4s, WSIB and EHT Annual Returns, OMERS Form 119 and adjusting journal entries, year-end schedules and remittances
- Maintain effective and co-operative liaison, and exchange information with other staff, government agencies, other organizations, members of the public; deal with all contact in a courteous, friendly and efficient manner to promote a high standard of customer service and public relations at all times
- Develop, update and maintain policies, procedures and workflow for assigned areas of responsibility
- Performs other duties as assigned.
Requirements
- Minimum of 3-5 years’ experience with full-cycle payroll functions
- Minimum 2-year College Diploma in Business or Accounting or equivalent
- Payroll Compliance Practitioner (PCP) certification is an asset
- Experience processing payroll in a unionized environment is an asset
- Knowledge of applicable employment legislation
- Thorough knowledge of Microsoft Excel and Word
- Knowledge of Microsoft Great Plains is considered an asset
- Excellent interpersonal, organizational, project/time management, analytical, communication, presentation, report writing, research, public relations and problem-solving skills
- Ability to interact effectively and courteously with all levels of staff and contacts; build cooperative, collaborative working relationships with internal and external customers
- Ability to work independently, use judgement and take responsibility.
Benefits
- Excellent health and dental benefits
- A great pension plan
- Employee Assistance Program for mental health & wellbeing
- Hybrid work
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