Payroll Specialist managing end - to - end payroll for Canadian employees at ZEISS. Ensuring compliance with Canadian payroll legislation and discrepancies resolution.
About the role
- Senior Global Payroll Manager overseeing payroll operations across the U.S. and Canada for multi-location businesses. Ensures compliance and accuracy in payroll processing while managing cross-functional relationships.
Responsibilities
- Lead end-to-end payroll processing for employees in the U.S. and Canada (with expert-level focus on BC and ON), as well as other international locations.
- Ensure payroll accuracy, timeliness, and compliance with all federal, state, provincial, and local regulations.
- Validate calculations for U.S. federal/state taxes and Canadian EI, CPP, provincial taxes, employer health tax (ON), statutory holiday pay, vacation entitlements, and termination requirements.
- Manage payroll inputs including new hires, terminations, bonuses, commissions, deductions, and benefits changes.
- Reconcile payroll reports and partner with Accounting on month-end close activities.
- Serve as the subject-matter expert for U.S. payroll laws and Canadian payroll compliance in BC and Ontario.
- Maintain compliance with employment standards, tax laws, statutory benefits, remittances, year-end reporting, and record-keeping requirements.
- Lead year-end filings including W-2/W-3, T4/T4A, ROEs, and other statutory documents.
- Monitor legislative changes across regions and update internal processes accordingly.
- Support internal and external audits, ensuring strong internal controls.
- Manage relationships with payroll vendors, global payroll providers, and EOR partners.
- Oversee SLAs, troubleshoot issues, and ensure seamless payroll operations across countries.
- Optimize payroll systems, automation, and data integrity across HRIS and accounting platforms.
- Partner with HR, Finance, Legal, and international teams on payroll requirements, compensation changes, and global expansion.
- Assist with payroll setup in new countries, including compliance research, system configuration, and vendor selection.
- Provide payroll expertise and guidance to leaders and employees across time zones.
- Prepare payroll summaries, reconciliations, and variance analyses for leadership.
- Track payroll expenses, headcount changes, statutory accruals, and audit documentation.
- Recommend process improvements to increase accuracy, efficiency, and compliance.
Requirements
- 8–10+ years of payroll experience, including 3+ years supporting multi-country payroll.
- Strong, hands-on knowledge of U.S. payroll, including federal, state, and local taxes, wage laws, and year-end filings.
- Expert understanding of British Columbia and Ontario payroll, including EI/CPP, provincial taxes, statutory holidays, vacation rules, employment standards, and year-end reporting (T4/T4A, ROEs).
- Experience with global payroll providers (UKG, Deel, Remote, Playocity, etc.) and HRIS integrations. UKG is a must.
- Proven track record of owning payroll processes end-to-end with high accuracy.
- Strong analytical skills and advanced proficiency in Excel.
- Excellent communication, problem-solving, and cross-functional collaboration skills.
Benefits
- Health insurance plans, dental, and vision
- Wellness incentives
- 401(k) plan with employer match
- Flexible paid time off
- Quarterly wellness days
- Paid holidays
- Unique employee engagement programs
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