Senior Payroll Specialist managing payroll complexities for Canadian and U.S. employees. Ensuring compliance and timely delivery of payroll services under the guidance of the payroll director.
About the role
- Payroll Specialist responsible for processing weekly payroll for hourly employees in Quebec and Ontario. Ensuring accuracy and compliance with federal and provincial laws in payroll administration.
Responsibilities
- You will be responsible for weekly payroll processing for hourly employees in Quebec and Ontario.
- Ensure accurate and timely payroll production, account maintenance and reporting in compliance with federal and provincial legislation.
- Maintain all payroll, deduction and tax data for hourly and non-exempt employees.
- Verify accuracy of changes to employee information, new hires, terminations, employee and employer contributions to various plans, and contributions to the Company’s benefit plans.
- Configure and process wage garnishments and payroll deductions, including child support, tax levies and bankruptcy deductions.
- Maintain documentation related to hourly payroll preparation and maintenance tasks.
- Produce weekly reports for various vendors and intercompany services.
- Provide required documentation to auditors.
- Process bonus payments.
- Perform manual checks as requested by sites/locations.
- Perform quarterly account reconciliations.
- Complete year-end payroll processing.
- Annually apply updates related to general hourly rate increases across locations.
- Work closely with Human Resources and Benefits, employees, vendors and sites to keep payroll data current.
- Collaborate with the Payroll and Tax Specialist to ensure employees are assigned to the correct tax categories, process year-end adjustments and perform general ledger research for any payroll issues.
- Process benefit plan contribution payments, maintain arrears in SAP and reconcile payments with the biweekly payroll report.
- Manage the secure payment transfer system (ACH).
Requirements
- Knowledge of federal and provincial payroll legislation
- Experience with SAP Payroll is an asset
- Bachelor’s degree in Business Administration or a related field; Certified Payroll Professional (CPP) designation is an asset
- Minimum of four years of payroll processing experience
Benefits
- Competitive salary and annual bonus
- At least three weeks of vacation and three floating holidays per year starting on day one
- Comprehensive group insurance coverage starting on day one
- Telemedicine service
- Defined contribution pension plan with generous employer contributions starting on day one
- Employee and family assistance program
- Training and professional development support program
- Hybrid work model: in-office and remote
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