About the role

HR Operations Specialist managing onboarding, employee operations, and payroll for Tripstack’s Canada and Poland teams. Supporting compliance, office management, and employee experience.

Responsibilities

Lead the pre-onboarding and onboarding process for new hires
Support the offboarding process in collaboration with IT and HR leadership
Maintain accurate employee records in Dayforce and prepare weekly reports for HR Leadership
Support administration of employee benefits programs, including enrolments, changes, and terminations
Serve as first point of contact for general employee HR inquiries and escalate as needed
Support compliance with employment standards and labour legislation across Canada and Poland
Manage and execute payroll cycles for teams in Canada and Poland
Calculate payroll data, including hours, earnings, deductions, taxable benefits, and adjustments
Process payroll remittances and statutory obligations
Support Finance with payroll accounting, reconciliations, and reporting
Oversee year-end payroll activities, filings, reconciliations, and tax slips
Process terminations, Records of Employment, and final pay calculations
Respond to payroll inquiries from employees and stakeholders
Liaise with payroll vendors and government agencies
Prepare audit documentation and maintain accurate records
Contribute to payroll projects and process improvements
Monitor office inventory and supplies and coordinate weekly staff lunch orders
Plan and execute onsite and offsite social events

Post-secondary education in Human Resources, Business Administration or equivalent experience in a related field
3+ years of experience in HR and payroll administration, ideally within a multi-country environment
Solid understanding of payroll legislation, tax regulations, and compliance requirements
Experience with HRIS systems; familiarity and working knowledge of Dayforce is a strong asset
High attention to detail with strong accuracy and organizational skills
Discretion in handling sensitive and confidential information
Excellent written and verbal communication skills
Proficiency with Google Workspace, Microsoft Office Suite, especially Excel, and payroll/HRIS software
Ability to work collaboratively and independently and manage competing priorities
Payroll Compliance Practitioner (PCP) Designation in progress or completed considered an asset

Opportunity to work with a young, dynamic, and growing team composed of high-caliber professionals
Diversity, equity, and inclusion commitment
Safe, healthy, and accessible work environment
Recruitment accommodations available
Hybrid work arrangement