Research coordinator supporting University of Alberta dentistry research grants, compliance, and project administration. Coordinating funding, committees, reporting, events, and trainee initiatives.
About the role
- Marketing Project Manager streamlining Willow’s personalized cosmetic weight loss telehealth marketing operations. Building project systems, AI automations, and cross-functional launch workflows.
Responsibilities
- Serve as the entry point for Marketing initiatives
- Build project briefs, identify stakeholders, and drive timelines, dependencies, and deliverables across multiple teams
- Own and architect Marketing project management systems, including workflows, automations, intake systems, dashboards, and reporting
- Lead integration of AI agents and automation into Marketing operations
- Identify automation opportunities, coordinate implementation, and drive adoption
- Coordinate resources, maintain visibility into incoming Marketing work, scope requests, and surface capacity conflicts and bottlenecks
- Act as a central liaison across Marketing functions and other departments
- Build scalable processes, documentation, and workflows that improve visibility, accountability, and execution speed
- Own Marketing-related product launch timelines, deliverables, and coordination across Creative, Lifecycle, Ecommerce, Paid Media, and other teams
- Surface and communicate relevant Marketing data to support faster, more informed decisions
Requirements
- 3-6+ years of experience in marketing project management, marketing operations, integrated marketing, or similar operational roles
- Experience working in a fast-paced startup, high-growth, or similarly dynamic environment
- Demonstrated experience taking cross-functional projects from early-stage concept or loosely defined request through scoping and execution
- Experience managing complex Marketing initiatives, stakeholders, timelines, dependencies, and deliverables simultaneously
- Advanced expertise in at least one major project management platform (ClickUp, Monday.com, Asana, or equivalent)
- Demonstrated experience architecting project management systems: workflows, automations, templates, intake processes, dependencies, dashboards, and reporting
- Experience implementing workflow automation and integrating tools across business processes
- Strong familiarity with AI tools, AI-enabled workflows, automation platforms, or agentic systems, with the ability to rapidly learn emerging technologies
- Experience facilitating the rollout and adoption of new systems, tools, and workflows across teams
- Strong familiarity with Marketing workflows across Creative, Paid Media, Lifecycle, Content, Web/Ecommerce, Affiliate, Brand, and Product Launches
- Comfortable building systems, templates, briefs, processes, and operational documentation from the ground up
- Comfortable working with Marketing performance data and reporting
- Strong written and verbal communication skills
- Strong judgment around prioritization, resource allocation, and escalation
- High level of ownership, accountability, and independent problem solving
Benefits
- Flexible hours
- Work wherever you choose
- Fun and casual work environment
- Employee engagement activities and virtual gatherings
- Diverse, global team
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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