About the role

Event Assistant supporting planning and coordination of meetups and events for Your Bourse. Ensuring smooth logistics from idea to follow-up, while collaborating with the marketing team.

Responsibilities

Research and shortlist venues for meetups, dinners, and side events.
Request and compare commercial proposals from venues and other vendors.
Order and coordinate printing of flyers, banners, certificates, business cards, and other materials.
Work with merchandise suppliers (production, branding, delivery).
Manage international delivery logistics (courier and postal services).
Track deadlines, statuses, budgets, and vendor commitments for all events.
Work closely with the Marketing team to support all expo and event activities
Prepare guest lists, invitations, confirmations, and reminders.
Communicate with international vendors, partners, and organizers in English.
Coordinate photo/video content gathering after events.
Assist with preparing post-event reports and presentations.
Manage invoices from vendors: check details, track approvals, and follow up on payments.
Maintain organized records of vendor contacts, quotes, cost sheets, and agreements; and Any other duties relevant to the role.

Excellent written and spoken English.
Experience working with suppliers such as: printing vendors, merchandise/branding providers, venues and/or catering
Strong multitasking and organizational skills; ability to handle several tasks and vendors at the same time.
Ability to manage invoices, quotes, and cost sheets with attention to detail.
Confident user of Google Docs, Sheets, Drive, Telegram, Google Meet, Notion (or similar tools).
Ability to work independently, follow up proactively, and push vendors to meet deadlines.
Sense of aesthetics and good taste in visual materials (understanding what looks clean, modern, and on-brand).