Executive Assistant supporting multiple TD executives at a global banking institution. Managing calendars, travel, expenses, meetings, and confidential administrative operations.
About the role
- Remote part-time VA supporting a growing construction company with field tracking, QuickBooks invoicing, accounts receivable, and office administration. Worldwide contractor opportunity with flexible weekday hours.
Responsibilities
- Review information submitted by field crews regarding completed daily work
- Enter and update daily production information in Fiber Field
- Maintain accurate job logs and supporting records
- Organize information required for weekly billing
- Review entries for completeness and flag missing information
- Gradually take ownership of recurring job-tracking workflows after training
- Compile weekly field logs and supporting documentation
- Prepare information needed for invoicing
- Create and maintain invoices in QuickBooks Online
- Track submitted invoices and basic payment status
- Maintain organized billing and accounts receivable records
- Help ensure completed work is documented and submitted for payment on schedule
- Monitor and organize the company Gmail inbox
- Assist with routine administrative and office-management responsibilities
- Make outbound business calls when required
- Maintain organized digital files and documentation
- Assist with additional recurring back-office tasks as operations grow
- Work closely with the owner initially to learn company workflows, then gradually take ownership of daily support processes
- Deliver professional, task-specific services according to agreed timelines, guidelines, and deliverables under an independent contractor agreement
Requirements
- Previous administrative, office support, bookkeeping support, or similar experience required
- QuickBooks Online experience strongly preferred
- Invoicing or accounts receivable experience preferred
- Strong data-entry and spreadsheet skills required
- Strong written and verbal English communication
- Construction, contracting, field services, or similar experience is a plus but not required
- Comfortable learning client-specific construction software
- Proficiency with QuickBooks Online (strongly preferred)
- Fiber Field training provided
- Knowledge of Gmail / Google Workspace
- Knowledge of Microsoft Excel / Google Sheets
- Knowledge of Google Voice or similar business phone system
- Highly organized and dependable
- Strong attention to detail and data accuracy
- Comfortable working with repetitive daily production information
- Able to learn new systems quickly
- Comfortable with invoicing and basic financial tracking
- Proactive about identifying missing information
- Able to grow into greater ownership of recurring office processes
- Comfortable supporting a fast-growing field-based business remotely
- Clear, professional English communication required
- Availability for 20 contracted hours per week, Monday through Friday, with a flexible 4-hour daily shift between 9:00 AM and 3:00 PM EST
Benefits
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- Flexible 4-hour daily shift
- Remote work
- Independent contractor engagement
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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