Project Coordinator supporting the CIS Program at Workiy, ensuring project documentation and coordination. Involves strategic oversight and collaboration in IT services industry.
About the role
- Project Coordinator overseeing client file management and administrative support at 30 Forensic Engineering. Ensuring efficient project processes and excellent client service in a hybrid work environment.
Responsibilities
- Manage and track client files from acquisition to completion, including file intake.
- Support day-to-day project management for each practice member, including budgets, timelines, and deliverables.
- Coordinate and manage calendars, scheduling appointments for experts.
- Handle multiple projects in a fast-paced environment, ensuring deadlines are met.
- Work with Practice Leads, experts, and operations staff to streamline administrative processes and anticipate project needs.
- Produce and deliver invoices in coordination with practice members, ensuring compliance with procurement agreements and company policy.
- Schedule and coordinate travel, site visits, and teleconferences.
- Liaise with third-party vendors and contractors to retain services.
- Follow up on aging accounts receivables, as assigned.
- Coordinate the production and issuance of technical reports.
- Manage the main call line and email during business hours, triaging and distributing as required.
- Perform general clerical duties, including scanning, filing, and document management.
- Perform additional duties as required.
Requirements
- A minimum of 1-3 years of experience in an administrative support capacity, preferably in a professional services, corporate, or insurance environment.
- Experience in a professional services environment, particularly within a legal office, would be an asset.
- Ability to work independently with minimal supervision while managing competing priorities.
- Proficiency in Microsoft Office applications (Outlook, Teams, Word, and Excel), with experience coordinating calendars, meetings, and communications across multiple platforms.
- Strong business acumen with the ability to anticipate needs, problem-solve, and take initiative.
- Experience liaising with senior leadership, external vendors, and key stakeholders in a professional and confident manner.
- Post-secondary education would be considered an asset.
Benefits
- Equal opportunity employer
- Accessible recruitment process
- Positive candidate experience
Job title
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