Program Manager running Mila Ventures’ Founders in Residence program. Recruiting entrepreneurs, connecting them with AI researchers, and managing partnerships from sourcing to signed matches.
About the role
- Senior program manager leading complex enterprise projects from initiation through completion. Coordinating cross-functional teams, budgets, stakeholders, and AI-enabled workflow automation.
Responsibilities
- Develop comprehensive project charters, scope documents, and resource plans
- Conduct feasibility studies, stakeholder analyses, and risk assessments
- Prepare detailed project schedules, budgets, and work plans
- Lead multidisciplinary teams, assigning tasks, managing workloads, and monitoring performance
- Use project management tools to track milestones, tasks, and deliverables
- Communicate project status, risks, and key decisions to stakeholders
- Identify potential risks and develop mitigation strategies
- Address challenges and resolve issues, escalations, and conflicts
- Use quantitative and qualitative data to inform decisions and optimize project outcomes
- Oversee project budgets, forecast costs, track expenses, and report variances
- Negotiate and coordinate contracts with vendors and third-party service providers
- Optimize resource allocation and capacity planning
- Establish and maintain relationships with internal and external stakeholders
- Facilitate project status meetings, presentations, and executive briefings
- Manage change requests and align project scope, timelines, and costs
- Conduct post-project reviews and identify lessons learned and best practices
- Share knowledge and mentor junior project managers
- Stay current with industry trends, emerging technologies, and best practices
Requirements
- Expert knowledge of project management methodologies (Agile, Waterfall, or hybrid)
- Proficiency with project management software (e.g., MS Project, Smartsheet, Jira)
- Familiarity with LLM platforms and agentic AI tools (e.g., Claude, GPT‑4, Gemini)
- Hands-on experience using next-generation AI agent frameworks/tools (e.g., Manus) to automate workflows, orchestrate multi-step tasks, and integrate with internal/external systems
- Strong analytical and problem-solving skills for complex project challenges
- Excellent written and verbal communication skills
- Proven ability to lead cross-functional teams in a dynamic, fast-paced environment
- Outstanding facilitation, negotiation, and conflict resolution abilities
- Demonstrated success in managing competing priorities, deadlines, and budgets
- 5–8 years of progressive experience in project management
- Experience managing enterprise-level projects with multiple stakeholders and large budgets (e.g., $1M+)
- Familiarity with regulatory requirements and compliance standards relevant to the specific industry
- Bachelor’s Degree in Business Administration, Management, Computer Science, Engineering, or a related field is required
- Ability to travel (up to 10–25%) to client sites or other company locations as needed
- Flexibility to work extended hours or weekends when project timelines require
- Strong commitment to fostering an inclusive, supportive, and collaborative work environment
Benefits
- Ability to travel (up to 10–25%) to client sites or other company locations as needed
- Flexibility to work extended hours or weekends when project timelines require
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