Payroll Coordinator processing multi - jurisdictional payroll for Henry Schein Canada’s dental solutions business. Managing compliance, reconciliations, reporting, and year - end payroll activities.
About the role
- Payroll Tax Specialist preparing and auditing payroll returns for Cast & Crew, an entertainment technology and services provider. Reconciling filings, payments, agency records, and tax accounts.
Responsibilities
- Prepare and audit quarterly and annual payroll tax returns
- Reconcile tax filings with agency records and general ledger accounts
- Prepare check requests and electronic fund transfer requests for payments
- Reconcile W-2 totals with quarterly filings
- Verify tax forms to detect programming errors
- Track completed tax returns and ensure all required returns are filed
- Sort, attach, organize, and file checks, vouchers, tax returns, payment records, and tax documentation
- Respond to tax notices and agency inquiries; research and resolve tax discrepancies
- Negotiate with agencies to abate possible penalties and prepare supporting documentation
- Consult payroll tax law references to resolve payroll tax issues
- Update tax receivable accounts for 10+ companies monthly
- Prepare amended tax filings, tax returns, and reports as needed
- Prepare agency documentation to register new SWT and UI tax accounts
- Maintain accurate tax rates, wage base limits, and account IDs in Master Tax and Media Pay
- Verify account standing on CA and NY websites weekly
- Ensure withholding payments are made promptly
- Route the tax department’s quarterly work
- Make wage corrections on quarterly returns through the master tax system
- Respond to recalculation and payroll extension requests
- Follow up on tax notices until cleared
Requirements
- Minimum of 3 years of payroll tax filing experience working with multiple entities required
- Bachelor’s degree or equivalent is preferred
- Strong knowledge of federal and multi-state payroll tax reporting
- Thorough understanding of tax and withholding deposit requirements
- Ability to efficiently and effectively train other team members
- Ability to work overtime as needed
- Ability to use software programs necessary to do the job
- Strong computer and software applications skills
- Hands-on experience using AI tools within your discipline, including specific tools used, workflow integration, and measurable business impact
- Sedentary work condition; may occasionally involve walking or standing and exerting up to 15 lbs. of force
Benefits
- Comprehensive health coverage
- Vision coverage
- Dental coverage
- RRSP match
- Paid time off
- Programs designed to support employees inside and outside of work
Job title
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Degree requirement
No Education Requirement
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