Payroll Coordinator processing multi - jurisdictional payroll for Henry Schein Canada’s dental solutions business. Managing compliance, reconciliations, reporting, and year - end payroll activities.
About the role
- Payroll Tax Specialist managing multi-entity payroll tax filings for Cast & Crew’s entertainment technology and services business. Reconciling returns, agency records, payments, and tax accounts.
Responsibilities
- Prepare and audit payroll tax returns
- Reconcile tax filings with agency records and general ledger accounts
- Perform special projects and assigned tasks
- Reconcile and file quarterly and annual tax returns with different tax agencies, averaging 130 returns per quarter
- Audit and reconcile general ledger accounts and issue journal entries as needed
- Prepare check requests and electronic fund transfer requests for payment
- Prepare annual reconciliations to ensure W-2 totals match quarterly filings
- Verify totals on tax forms to detect programming errors
- Track completed tax returns to ensure all required returns are filed
- Sort and attach checks to completed paper returns and vouchers for e-filed/e-paid returns
- File quarterly and annual tax returns and documentation in proper tax binders
- Respond to tax notices, research discrepancies, request payments, negotiate penalty abatements, and prepare supporting documentation
- Consult payroll tax law references to resolve payroll tax issues
- Update tax receivable accounts monthly for 10+ companies
- Prepare amended tax filings, tax returns, and reports in May
- Prepare agency documentation to register new state withholding and unemployment insurance tax accounts
- Maintain accurate tax rates, wage base limits, and account IDs in Master Tax and Media Pay
- Verify account standing on California and New York websites weekly
- Keep tax files and the department clean and organized
- Respond to agency inquiries
- Ensure daily and monthly withholding payments are made promptly, averaging 30 daily and 210 monthly payments
- Route the tax department’s quarterly work
- Make wage corrections on quarterly returns through the Master Tax system
- Respond to recalculation and payroll extension requests
- File and organize EFT and check payment records
- Follow up on tax notices and ensure issues are cleared
Requirements
- Minimum of 3 years of payroll tax filing experience working with multiple entities required
- Bachelor’s degree or equivalent is preferred
- Strong knowledge of federal and multi-state payroll tax reporting
- Thorough understanding of tax and withholding deposit requirements
- Ability to efficiently and effectively train other team members
- Ability to work overtime as needed
- Ability to use software programs necessary to do the job
- Strong computer and software applications skills
- Hands-on experience using AI tools within your discipline, including specific tools used, workflow integration, and measurable business impact
- Sedentary work involving sitting most of the time, with occasional walking or standing; some positions may involve exerting up to 15 lbs. of force occasionally
Benefits
- Comprehensive health coverage
- Vision coverage
- Dental coverage
- RRSP match
- Paid time off
- Programs designed to support employees inside and outside of work
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Degree requirement
No Education Requirement
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