Payroll Coordinator processing multi - jurisdictional payroll for Henry Schein Canada’s dental solutions business. Managing compliance, reconciliations, reporting, and year - end payroll activities.
About the role
- Senior Payroll Clerk processing unionized hourly payroll for Seaspan Shipyards, a Canadian shipbuilder. Managing deductions, remittances, reports, employee records, and payroll compliance.
Responsibilities
- Review and process payroll and payroll-related forms for completeness and accuracy
- Enter and verify timecard data in the payroll system
- Process layoffs and payroll procedures for terminated employees
- Contact operations supervisors regarding missing or discrepant timecards
- Review and process special payments, including terminations, wage increments, and retroactive pay
- Compile and process garnishments, vacation time, union dues, benefits, insurance, and other deductions
- Ensure deductions are made according to schedules and collective agreements
- Create and run internal management reports from the payroll system
- Calculate, prepare, and report statutory remittances and voluntary payroll deductions, balancing them to the General Ledger
- Seal and distribute paystubs
- Prepare payroll distribution, expense, benefit, and other journal entries and reconcile payroll general ledger accounts
- Assist with reconciliation, creation, and distribution of T4s/T4As
- Maintain confidential employee files according to records retention policy
- Respond to payroll inquiries from employees, unions, benefit carriers, and government agencies
- Prepare timecards for upcoming pay periods
- Provide vacation relief and peak-period support for other payroll clerks
- Perform administrative duties such as mail, switchboard, and filing
- Train payroll backups and other Payroll Clerks and review training work
- Provide backup relief for other payrolls
- Participate in meetings and provide input
- Assist with implementation of new systems
- Prepare ad hoc reports and perform other payroll and accounting duties as assigned
Requirements
- Completion of Grade 12 education
- Canadian Payroll Association Payroll Compliance Practitioner (PCP) Certification, or an equivalent combination of education and experience
- Minimum 3 years of payroll experience using a computerized payroll program
- Oracle payroll experience in a large multi-union environment preferred
- Experience with JD Edwards’s system is an asset
- Knowledge of payroll preparation and processing methods, practices, and procedures
- Intermediate computer skills with word-processing, spreadsheet, and database software in a Windows environment
- Understanding of operational inter-dependence between Human Resources and Payroll is an asset
- Ability to communicate courteously and effectively in writing, in person, and by telephone
- Sustained attention to detail and high accuracy
- Ability to handle confidential payroll information and records
- Ability to multitask and meet deadlines while dealing with frequent interruptions
- Ability to make decisions and work with limited supervision
- Ability to exercise initiative and contribute ideas to improve departmental operations and employee service
- Ability to work effectively as part of a team with good interpersonal skills
- Ability to interpret and apply union, government, agency, and departmental policies, procedures, and guidelines
- Ability to perform mathematical calculations quickly and accurately
- Required to obtain and maintain security clearance through the Canadian Controlled Goods Program
Benefits
- Full-time, permanent position with job stability
- Extended health care, including paramedical services, massage therapy, speech therapy, mental health coverage, physiotherapy, and more
- Dental care
- Vision care
- Life insurance
- Medical leave coverage
- Parental leave coverage
- $500 personal spending account
- Employee Family Assistance Program (EFAP)
- Included parking
- Complimentary shuttle bus Monday through Friday for transit users
- Unionized position with pay progression after the probationary period and over 12 months
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