Payroll Coordinator processing multi - jurisdictional payroll for Henry Schein Canada’s dental solutions business. Managing compliance, reconciliations, reporting, and year - end payroll activities.
About the role
- Senior payroll specialist managing payroll, benefits, pensions, and HRIS for CreateTO, Toronto’s municipal real estate agency. Overseeing compliance, reporting, audits, and employee programs.
Responsibilities
- Lead and oversee accurate and timely payroll processing for full-time, part-time, and seasonal employees
- Verify payroll transactions, pension and benefits deductions, bonus payments, leave pay, parental leave top-ups, and other payroll calculations
- Conduct year-end payroll reconciliation and regular payroll reconciliations
- Monitor payroll legislation and implement compliant process, policy, and system adjustments
- Manage employee leaves of absence and prepare vacation liability submissions
- Provide timely management reporting and communicate payroll changes to staff
- Resolve sensitive payroll requests and issues while providing employee customer service
- Plan, manage, control, and monitor the defined pension plan
- Act as the pension contact for payroll enquiries with OMERS
- Administer the pension plan and complete pension-related adjustments
- Improve pension processes and lead implementation of new processes and system updates
- Administer the employee benefits program, enrollment, audits, invoices, deductions, and premiums
- Collaborate with Finance on benefits reporting and budgeting
- Lead Payroll & Benefits budget preparation and manage accruals
- Maintain and upgrade the HRIS system
- Provide organization-wide HRIS training and support
- Support annual audits and administer People and Culture records
- Prepare and distribute year-end employee tax slips and forms
- Maintain payroll records and statistics and gather data for government and senior management reports
- Troubleshoot payroll and pension reporting issues
- Participate in organization-wide People and Culture special projects and perform other duties as assigned
Requirements
- Minimum of 3+ years in a payroll environment
- Post-secondary degree in a business-related discipline or an equivalent work history
- Payroll Compliance Professional (PCP) Designation, or working towards it is an asset
- Proactive, self-directed and detail oriented
- Strong interpersonal skills and the ability to exercise good judgment, tact and discretion
- Ability to work with highly confidential information with both maturity and professionalism
- Excellent oral and written communication
- Ability to work well independently and within a team environment
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, as well as Adobe and other business applications
- Experience in ADP would be an asset
- Experience administering a defined benefit pension plan would be an asset
- Experience with the maintenance of an HRIS system would be an asset
- Resume and cover letter required
- Must be able to work a minimum of 3 days in-office
Benefits
- Participation in the OMERS defined benefit pension plan
- Competitive vacation entitlement
- Extended health and dental benefits
- Life and disability insurance
- Employee wellness support
- Employee and Family Assistance Program (EFAP)
- Inclusive workplace
- Barrier-free employment accommodations
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