Senior Project Manager in Corporate Real Estate leading execution of real estate projects. Managing stakeholders, financial performance, and delivering workplace experiences across multiple geographies.
About the role
- Project Coordinator handling project inventory for Dragonfly, a research organization capturing cosmic web gas. Collaborating with a technical team and managing logistics for a groundbreaking telescope initiative.
Responsibilities
- Monitor shipment-related emails and identify items that require follow-up, escalation, or clarification.
- Flag delayed, stalled, or at-risk shipments to Project Administrator and Director.
- Notify Project Administrator and Director when key shipments are delivered or when delivery confirmation is received.
- Assist with preparing shipment documentation, including FedEx labels, commercial invoices, packing lists, and related customs/shipping paperwork.
- Track order status from the time an order is placed through to delivery, including following up on delays or missing updates.
- Maintain daily inventory updates and help ensure inventory records are accurate and current.
- Monitor inventory levels and flag items that are running low or may require replenishment.
- Support communication with local partners regarding shipment status, documentation, and delivery notifications.
- Help coordinate team travel logistics, including trip planning support, schedules, accommodations, transportation, and related coordination tasks.
- Support general project coordination needs as they arise, particularly related to logistics, procurement, inventory, and team travel.
Requirements
- Exceptional communication, independence and problem resolution skills.
- Excellent time management and organizational skills
- Proficiency in Microsoft Office Suite of applications (or similar office suite softwares, e.g., Google Docs/Sheets)
- Education: Bachelor’s degree in business communication, administration, or related field
- Asset: Familiarity with task management software (such as Jira, ClickUp, Notion, MS Project, etc.) including creating custom tasks, dashboards, and Gantt charts
- Asset: Experience working in a start-up or start-up-like environment
Benefits
- Flexible working hours and location. The FRO is goal-oriented and most of the team works remotely, with occasional in-person team meetings. For local employees, office space is provided in the NRC Herzberg Astronomy & Astrophysics Research Centre in Victoria, BC, Canada or office space can be provided for employees in Calgary, AB, Canada.
- Competitive salary: $60-75k USD a year (salary commensurate with experience and adjusted for locations outside of San Francisco)
- Excellent benefits, including (for US-based employees):
- Great medical, dental, and vision insurance options, with many $0 premium options for employees and their families
- Up to 20 days PTO, 19 company holidays, and 2 weeks sick leave every 12 months
- 401(k) with up to a 6% employer match
- Employer paid life insurance, AD&D, and short- and long-term disability insurance
- Wellness allowance for fitness and wellness activities
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