AI & Creative Project Manager driving client delivery, internal IP, and prospecting for HYPERMUSE’s AI image and video studio. Building scalable production workflows while protecting creative quality and client trust.
About the role
- Project Coordinator at DIALOG, supporting a collaborative team to deliver large projects efficiently. Focusing on administrative and project coordination with a proactive and organized approach.
Responsibilities
- Support the Project Leadership team in implementing project processes (e.g., quality control, workflow tracking)
- Coordinate meetings, logistics, agendas, and action tracking to ensure clear follow-through
- Maintain accurate project documentation and records
- Manage complex calendars, travel arrangements, and expense reporting
- Provide reliable, adaptable administrative support to Partners and project leaders
- Prepare, format, and proofread documents, reports, and presentations
- Possible management of email In-boxes
- Liaise with internal and external stakeholders, ensuring timely follow-up and coordination
- Exercise judgment in managing communications and escalating issues as needed
- Coordinate with administrative team members to balance workload and coverage
- Support planning and execution of meetings and studio events
- Handle sensitive and confidential information with tact, professionalism, and discretion
- Anticipate needs and proactively resolve issues before they arise
Requirements
- 5–10 years of experience in executive administration or project coordination, ideally in a professional services or project-based environment
- Postsecondary education in office administration or a related field (or equivalent experience)
- Highly organized with the ability to manage multiple priorities and deadlines without compromising accuracy
- Proactive and resourceful, with strong judgment and the ability to anticipate team needs
- Collaborative and service-oriented, with the ability to build strong relationships across teams and stakeholders
- Excellent written and verbal communication skills, with confidence interacting at all levels
- Intermediate to advanced Microsoft 365 skills (Word, Excel, Outlook, Teams, and PowerPoint), including document formatting and managing shared files.
- Experience with Adobe InDesign is an asset as well as graphic skills.
- Calm, adaptable, and professional in a fast-paced, evolving environment
Benefits
- Parental leave top-up programs for all parents upon the birth or adoption of a child
- RRSP matching
- Competitive medical and dental benefits coverage upon the first day of employment
- Discounted memberships
- Encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program
- Reimbursement for professional memberships and dues
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