Project Coordinator supporting capital project delivery in Vancouver, BC with Stantec. Collaborating on diverse infrastructure projects within various sectors.
About the role
- Project Coordinator at DIALOG, supporting a collaborative team to deliver large projects efficiently. Focusing on administrative and project coordination with a proactive and organized approach.
Responsibilities
- Support the Project Leadership team in implementing project processes (e.g., quality control, workflow tracking)
- Coordinate meetings, logistics, agendas, and action tracking to ensure clear follow-through
- Maintain accurate project documentation and records
- Manage complex calendars, travel arrangements, and expense reporting
- Provide reliable, adaptable administrative support to Partners and project leaders
- Prepare, format, and proofread documents, reports, and presentations
- Possible management of email In-boxes
- Liaise with internal and external stakeholders, ensuring timely follow-up and coordination
- Exercise judgment in managing communications and escalating issues as needed
- Coordinate with administrative team members to balance workload and coverage
- Support planning and execution of meetings and studio events
- Handle sensitive and confidential information with tact, professionalism, and discretion
- Anticipate needs and proactively resolve issues before they arise
Requirements
- 5–10 years of experience in executive administration or project coordination, ideally in a professional services or project-based environment
- Postsecondary education in office administration or a related field (or equivalent experience)
- Highly organized with the ability to manage multiple priorities and deadlines without compromising accuracy
- Proactive and resourceful, with strong judgment and the ability to anticipate team needs
- Collaborative and service-oriented, with the ability to build strong relationships across teams and stakeholders
- Excellent written and verbal communication skills, with confidence interacting at all levels
- Intermediate to advanced Microsoft 365 skills (Word, Excel, Outlook, Teams, and PowerPoint), including document formatting and managing shared files.
- Experience with Adobe InDesign is an asset as well as graphic skills.
- Calm, adaptable, and professional in a fast-paced, evolving environment
Benefits
- Parental leave top-up programs for all parents upon the birth or adoption of a child
- RRSP matching
- Competitive medical and dental benefits coverage upon the first day of employment
- Discounted memberships
- Encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program
- Reimbursement for professional memberships and dues
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