Executive Coordinator supporting University of Alberta Shared Services leadership. Managing executive operations, strategic projects, committees, and an administrative team.
About the role
- Executive Assistant to the CEO handling logistics and administrative duties in Canadian company. Organizing schedules, managing communications, and supporting corporate events.
Responsibilities
- Organize the CEO’s schedule and calendar, taking into account different time zones, and coordinate meetings and various engagements;
- Manage the manager’s email inbox, including responding to and routing communications—often on their behalf—while prioritizing incoming information;
- Take initiative to manage specific matters and follow up on outstanding items;
- Participate in the planning and execution of corporate events, such as lunch-and-learns and general meetings;
- Act as a barometer for the manager regarding relevant issues within the team and the organization, sharing necessary information;
- Challenge the status quo by continually identifying areas for improvement and working to resolve problems;
- Provide logistical and personal support to the CEO, including property management, procurement, and invoice administration;
- Demonstrate adaptability and make autonomous, confident decisions;
- Plan and organize business travel, including bookings and required approvals;
- Prepare and reconcile expense reports and allowances;
- Perform any other related duties as assigned.
Requirements
- A minimum of ten (10) years of experience as an Executive Assistant to senior leadership;
- Impeccable command of both French and English, spoken and written;
- Strong computer skills, particularly with the MS Office suite;
- Discretion, autonomy, initiative, and a high degree of adaptability;
- Excellent communication and organizational skills.
Benefits
- 3 weeks of vacation; office closed during the holidays; sick and personal days;
- Comprehensive group insurance and a group RRSP;
- Employee discounts and an annual bonus.
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