About the role

Executive Assistant to the CEO handling logistics and administrative duties in Canadian company. Organizing schedules, managing communications, and supporting corporate events.

Responsibilities

Organize the CEO’s schedule and calendar, taking into account different time zones, and coordinate meetings and various engagements;
Manage the manager’s email inbox, including responding to and routing communications—often on their behalf—while prioritizing incoming information;
Take initiative to manage specific matters and follow up on outstanding items;
Participate in the planning and execution of corporate events, such as lunch-and-learns and general meetings;
Act as a barometer for the manager regarding relevant issues within the team and the organization, sharing necessary information;
Challenge the status quo by continually identifying areas for improvement and working to resolve problems;
Provide logistical and personal support to the CEO, including property management, procurement, and invoice administration;
Demonstrate adaptability and make autonomous, confident decisions;
Plan and organize business travel, including bookings and required approvals;
Prepare and reconcile expense reports and allowances;
Perform any other related duties as assigned.

A minimum of ten (10) years of experience as an Executive Assistant to senior leadership;
Impeccable command of both French and English, spoken and written;
Strong computer skills, particularly with the MS Office suite;
Discretion, autonomy, initiative, and a high degree of adaptability;
Excellent communication and organizational skills.