About the role

Project Coordinator at RAVL supporting Advisory team with client engagements, ensuring coordination across workshops and meetings. Thriving in dynamic client environments with multi-stakeholder coordination.

Responsibilities

Coordinate logistics for client engagements, including workshops, meetings, and working sessions (in-person and virtual)
Manage complex scheduling across multiple stakeholders, time zones, and client environments
Build and maintain strong working relationships with Executive Assistants and client stakeholders
Navigate client organizations effectively, understanding who’s who and how to get things done
Support multiple concurrent engagements, quickly switching context and priorities as needed
Organize and manage details such as room bookings, AV setup, catering, access requirements, and materials
Determine the most effective format for engagements (in-person vs. virtual) based on context and needs
Anticipate challenges and proactively resolve coordination issues before they arise
Maintain a high standard of accuracy and attention to detail across all coordination activities
Act as a central point of coordination across teams, ensuring alignment and smooth execution

Experience in a coordination-heavy role (Project Coordinator, Executive Assistant, or similar)
Proven ability to operate effectively in complex, fast-paced environments
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities and stakeholders simultaneously
Highly adaptable with the ability to learn quickly and “figure things out” with minimal direction
Excellent communication and relationship-building skills
Comfortable working across different teams, clients, and ways of working
Experience coordinating across time zones and managing logistics for distributed teams
Professional maturity and confidence navigating senior stakeholders

Variable bonus & RRSP contributions tied to performance and delivery impact.
4 weeks paid time off (plus public holidays)
Paid professional development days and continuous learning opportunities
Comprehensive health & dental coverage, including mental health support
Commitment to lifelong learning — continuous improvement through training, mentorship, and certification