Project Coordinator overseeing client file management and administrative support at 30 Forensic Engineering. Ensuring efficient project processes and excellent client service in a hybrid work environment.
About the role
- Project Coordinator supporting successful delivery of major capital projects within Ontario. Collaborating with project managers and specialists across diverse sectors at Stantec.
Responsibilities
- Support senior project managers in day-to-day project coordination and management activities in alignment with Stantec’s PM framework.
- Assist in developing, updating, and monitoring project schedules and budgets, including tracking costs and financial performance.
- Gather, analyze, and distribute detailed and summary project management reports.
- Facilitate change management processes and ensure adherence to client standards and Stantec internal procedures.
- Manage project documentation, including tracking, meeting minutes, RFIs, submittals, change logs, and other communication tools; fulfill document control responsibilities as required.
- Attend project meetings, record key discussions, and distribute minutes.
- Provide general project and office support to ensure smooth team operations.
- Assist in coordinating multiple projects simultaneously, supporting cross-functional teams of project managers, engineers, and specialists.
Requirements
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams) and willingness to learn new software tools as required.
- Experience with project management methodologies and tools such as Primavera, MS Project, SharePoint, Oracle (preferred).
- Strong analytical and problem-solving abilities.
- Detail-oriented and resourceful.
- Ability to manage multiple priorities and assignments.
- Excellent written and verbal communication.
- Able to work independently and collaboratively.
- Positive attitude with strong relationship-building skills.
- Willingness to travel within Ontario for project-related work (preferred).
- Minimum 3 years of engineering or project management experience, or equivalent education and experience.
- Technical degree, diploma, or certificate in a related field, or equivalent combination of education and experience.
- Experience in Architecture, Engineering, or Construction (AEC) is preferred.
Benefits
- Access to health, dental, and vision plans
- Wellness program
- Health care spending account
- Wellness spending account
- Group registered retirement savings plan
- Employee stock purchase program
- Group tax-free savings account
- Life and accidental death & dismemberment (AD&D) insurance
- Short-term/long-term disability plans
- Emergency travel benefits
- Tuition reimbursement
- Professional membership fee coverage
- Paid time off
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