Project Coordinator supporting medical communications projects at a Toronto agency. Coordinating timelines, documentation, MLR reviews, meetings, billing, and project reporting.
About the role
- Project Coordinator supporting capital projects and operational initiatives in a hybrid setting. Collaborating with internal teams, vendors, and contractors in real estate and construction.
Responsibilities
- Coordinate and track capital projects, renovations, and building initiatives in the Aurora office and assist at other locations
- Assist in coordinating with both internal teams and external vendors including engineers, architects, HVAC specialists, and building system consultants
- Assist in the preparation and issuance of RFPs (Requests for Proposals)
- Provide coordination support for tenant improvements and base building renovations
- Assist with scheduling, site coordination, and issue tracking during project execution
- Assist in coordinating energy efficiency and building decarbonization initiatives
- Provide coordination support during building incidents and emergency situations
- Assist in maintaining and updating emergency preparedness plans and documentation
- Maintain organized project records, including contracts, drawings, permits, and reports
- Assist in tracking permits, inspections, and regulatory requirements
Requirements
- Bachelor's degree in Business, Real Estate, Construction Management, Engineering, Architecture or in a related field
- A minimum of two years of relevant experience in project coordination, real estate, construction, or facilities management
- Experience with project tracking tools (e.g., MS Project, Smartsheet) and CADD
- Advanced proficiency using Microsoft Excel, Word, and Outlook
- Strong organizational skills with the ability to manage multiple priorities
- Knowledge of construction or building systems is an asset
- Action oriented, Customer Focus, Decision quality, Differences, Nimble learning, Situational adaptability
Benefits
- Competitive salary and annual bonus
- 4 weeks of flexible vacation starting in the first year
- Defined benefit pension plan that provides predictable, stable income throughout retirement
- Group insurance including telemedicine
- Reimbursement of health and wellness expenses and telework equipment
Job title
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