AI & Creative Project Manager driving client delivery, internal IP, and prospecting for HYPERMUSE’s AI image and video studio. Building scalable production workflows while protecting creative quality and client trust.
About the role
- Film Production Project Manager overseeing playback needs across film and television productions for Scarab. Planning, coordinating, and managing technical aspects with on-set teams and creative personnel.
Responsibilities
- Break down scripts and revisions to identify all playback-related needs across scenes, sets, devices, and deliverables
- Create and maintain annotated breakdowns, budgets, schedules, and tracking documents as production evolves
- Attend concept, playback, production, art, VFX, and technical meetings to stay ahead of requirements
- Represent Scarab interests during tech survey’s discussions
- Communicate changes quickly and clearly to the relevant on-set crew, creative team, and rentals team
- Plan labour, equipment, and support needs for each episode, unit, or production phase
- Help determine the right crew size and recommend the right people based on complexity, pace, and technical needs
- Coordinate equipment prep, pickups, returns, sub-rentals, transport, and location or stage readiness
- Confirm that approved graphics packages, devices, and playback files match expected on-set needs before shoot days
- Walk the team through scene-related playback expectations and keep communication current as schedules and priorities shift
- Support approvals and review flow with directors, producers, showrunners, and other stakeholders
- Track feedback, flag risks, and keep budgets and plans current as scripts and production realities change
- Maintain a high quality bar while protecting schedule, budget, communication flow, and crew safety
- Understand equipment and on-set work flow and jump in to help with troubleshooting or requested adjustments.
Requirements
- 4–7 years of relevant production, coordination, project management, or set-support experience, ideally in film, television, live audio-visual events, playback, or adjacent screen-based environments
- Excellent organization, planning, tracking, and communication skills
- Strong budgeting instincts and comfort managing labour, equipment, and schedule variables
- Natural affinity to lead, direct, and support crews while maintaining clarity and accountability
- Strong working understanding of computers, network basics, video playback systems, video hardware/software, and common on-set and/ or computer/ network failure points
- Outstanding time management, prioritization, and attention to detail
- Comfort working long production hours and adapting quickly under pressure
- Commitment to safety, professionalism, and respectful collaboration
- Eligibility to work in Canada and ability to meet any required union or production onboarding standards
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