Recruitment Assistant supporting nursing recruitment for British Columbia’s public health employers. Reviewing applications, managing recruitment data, and assisting candidates with registration and employment in BC.
About the role
- Talent Acquisition Operations Partner scaling recruiting systems, analytics, and processes for Tailscale, a secure networking software company. Improving coordinator operations and AI-enabled recruiting workflows.
Responsibilities
- Build and scale the operational foundation of Tailscale’s Talent Acquisition organization
- Partner with TA leadership, Talent Acquisition Partners, Sourcers, Coordinators, and cross-functional teams
- Administer, configure, and optimize recruiting technology, workflows, permissions, integrations, templates, and processes
- Identify and implement process and system improvements across the recruiting lifecycle
- Support recruiting technology implementations, upgrades, integrations, and vendor relationships
- Maintain system integrity, documentation, and standard operating procedures
- Build and maintain recruiting dashboards and recurring reports covering hiring progress, pipeline health, funnel performance, recruiting activity, and key metrics
- Analyze recruiting data to identify trends, bottlenecks, risks, and opportunities and translate findings into actionable insights
- Define recruiting metrics and reporting cadences with TA leadership
- Support headcount tracking, hiring forecasts, and data quality
- Design and implement scalable recruiting programs, processes, and operational initiatives
- Create and maintain recruiting playbooks, hiring guides, process documentation, and other resources
- Lead operational projects through implementation with People, Finance, IT, Legal, and other teams
- Improve scheduling operations, candidate communications, interview logistics, and candidate experience
- Serve as an operational resource and escalation point for complex coordination or recruiting process challenges
- Document and optimize coordinator workflows and identify automation opportunities
- Provide coordinator coverage during increased hiring activity or planned time off as needed
- Operationalize recruiting technologies, AI-enabled workflows, and automation initiatives
- Support implementation, documentation, enablement, and adoption of new tools and workflows
- Improve data quality and recruiting efficiency through technology and automation
- Ensure tools and workflows integrate with recruiting processes while maintaining data quality, privacy, and candidate experience standards
- Maintain recruiting documentation and operational standards supporting compliance and audit readiness
- Ensure processes align with internal policies and applicable employment requirements
- Identify and address operational risks while improving consistency, effectiveness, and scalability
Requirements
- 3+ years of experience in Talent Acquisition Operations, recruiting coordination, Talent Acquisition, People Operations, or a related operational role
- Hands-on experience administering and improving Applicant Tracking Systems and recruiting technologies such as Greenhouse, ModernLoop, or similar platforms
- Strong operational and project management skills
- Experience designing processes, improving workflows, and creating scalable documentation
- Strong analytical skills and comfort building reports, working with recruiting metrics, and translating data into actionable insights
- Strong attention to detail and judgment
- Ability to maintain data integrity while managing multiple priorities and operational initiatives
- Excellent communication and cross-functional partnership skills
- Ability to work effectively across Talent Acquisition, People, Finance, IT, Legal, and business teams
- Continuous improvement mindset and comfort navigating ambiguity, adopting new technologies, and building scalable solutions
- Experience within a high-growth environment is ideally preferred
- Nice-to-have experience with Greenhouse, ModernLoop, Crosschq, Metaview, LinkedIn Recruiter, Google Sheets, Looker, Tableau, automation, AI-enabled tools, recruiting dashboards, Talent Acquisition Coordinator support, recruiting programs, systems implementations, or cross-functional operational initiatives
Benefits
- Inclusive, flexible environment with flexibility in how and when you work
- Competitive total compensation package including equity incentive plan
- Comprehensive health, vision, and dental benefits with no waiting period for you and your family
- Remote-first work environment
- Virtual and in-person social events
- Corporate co-working program
- Employer-funded retirement contributions: dollar-for-dollar matching up to a maximum annual employer contribution equal to 0.75% of eligible compensation
- Annual company retreat and team off-sites
- $1500 USD annually for professional development
- Mentorship, coaching, and internal promotion opportunities
- Flexible paid time off program
- Company-owned laptop (Mac or PC)
- Monthly home internet reimbursement
- $500 USD home office/workstation customization allowance
- Paid parental leave top-ups: 20 weeks for birthing parents and 16 weeks for non-birthing parents
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