Payroll Specialist managing payroll processes for 900 employees across Canada. Ensuring compliance with Canadian payroll regulations and supporting total rewards functions in a hybrid work environment.
About the role
- Payroll and Benefits Coordinator managing payroll and benefits for Zelus Material Handling. Responsible for full-cycle payroll, benefit administration, and compliance reporting.
Responsibilities
- Payroll Administration
- Process full-cycle, bi-weekly payroll for hourly and salaried employees (100+ employees)
- Administer payroll for employees covered under Ironworkers/EPSCA requirements, ensuring compliance with applicable collective agreement provisions and timely remittance of union dues
- Review and validate timesheets, pay rates, and system data to ensure accuracy
- Process payroll adjustments including bonuses, commissions, allowances, and vacation entitlements
- Prepare and submit payroll remittances and statutory deductions (CRA, EHT, WSIB)
- Ensure compliance with all applicable payroll legislation and internal policies
- Prepare and issue Records of Employment (ROEs)
- Benefits & Group RRSP Administration
- Administer employee benefits and pension programs, including enrollments, changes, leaves of absence, and terminations
- Reconcile benefit premiums and company contributions
- Act as a point of contact for employee inquiries related to payroll and benefits
- Reporting & Compliance
- Complete month-end and year-end payroll reporting (T4s, T2200s, PIER)
- Reconcile payroll accounts including WSIB, EHT, and deductions
- Support audits and internal reporting requirements
- Support compensation processes including merit increases and incentive payouts
- Systems & Process Support
- Maintain accurate employee data within HRIS (BambooHR) and QuickBooks
- Identify and implement opportunities to improve payroll and benefits processes
- Collaborate closely with Finance on reporting and reconciliations
- Safety Specific: Ensure compliance with all Occupational Health and Safety Act (OHSA) regulations and company safety policies and procedures
- Maintain a clean and organized work environment, free of potential hazards
- Practice proper ergonomics to prevent strain injuries
- Adhere to office safety procedures, including emergency evacuation routes, fire drills, and building safety protocols
- Report all incidents, accidents, and near misses immediately
- Actively look for and report potential hazards in the workplace
- Other duties as assigned
Requirements
- Post-secondary education in Business, Finance, or Accounting
- 3–5 years of experience in payroll and benefits administration
- Experience processing union payroll (Ironworkers/EPSCA strongly preferred)
- Strong understanding of collective agreements and union remittance requirements
- Payroll Compliance Practitioner (PCP) designation preferred
- Experience with HRIS systems (BambooHR preferred)
- Strong knowledge of payroll legislation and best practices
- Intermediate to advanced Excel skills (e.g., VLOOKUP, pivot tables)
- Experience with payroll/accounting systems (e.g., QuickBooks or similar)
- High level of accuracy and attention to detail
- Strong organizational and time management skills
- Ability to manage confidential information with discretion
- Strong communication and problem-solving skills
- Ability to work independently in a fast-paced environment
Benefits
- Competitive wages
- Hybrid Work Schedule (2x per week)
- Comprehensive benefits package including a health spending account
- Employee Assistance Program
- RRSP / DPSP Program
- Company BBQ's and Social Events
- Family, friendly environment
- Profit Sharing
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